? Support patients across busy outpatient services at Blacktown and Mount Druitt Hospitals

? Use iPM and electronic systems to keep appointments and patient information accurate

? Be a welcoming frontline contact for patients, visitors and hospital staff

Employment Type: Permanent Full Time

Position Classification: Administration Officer Level 2

Remuneration: $69,272.26 - $71,570.21 per annum

Hours Per Week: 38

Location: Blacktown & Mt Druitt Hospitals

Where you'll be working

Join the administration teams at Blacktown and Mount Druitt Hospitals, supporting outpatient and maternity services in a fast-paced healthcare environment. You will work alongside clinical and administrative teams to help ensure patients receive a smooth and well-organised experience.

- Work across a range of hospital clinics and outpatient services
- Provide friendly, professional frontline reception support
- Support efficient patient flow and accurate clinic administration
- Work collaboratively with clinical and administrative teams
- Contribute ideas that improve administrative processes and services

What You'll Be Doing As an Outpatients Administration Officer, you will play an significant role in keeping clinic operations running smoothly through accurate data entry, records management and responsive patient support.

- Enter and maintain accurate patient and appointment information in iPM and electronic systems
- Manage medical and antenatal records, including retrieval, preparation and re-filing
- Book maternity patients, support Pre-Admission Clinic processes and prepare required documentation
- Confirm specialist appointments and maintain Medicare, Workers Compensation and ineligible patient records




- Provide reception and general administrative support, including filing, photocopying, faxing and maintaining stationery supplies

How To Apply Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.

- Demonstrated administration experience with competent use of IT applications including but not limited to computerised patient administration systems and Microsoft Office Programs.
- Excellent reception skills & customer service including appropriate telephone manner and a patient-centric approach to service provision
- Demonstrated high level of written, verbal and electronic communication skills to work well with a broad scope of patients, staff and affiliated organisations.
- Demonstrated ability to work as part of a team to achieve quality patient/service outcomes
- Proven ability to maintain professionalism when dealing with both clients and staff during stressful situations.
- Demonstrated ability to follow systems and processes to support efficient and effective service delivery.
- Demonstrated ability to use initiative and to prioritise multiple tasks with competing timeframes with exceptional organisational and communication skills




- Commitment to own professional development and willingness to undertake further organisational based training when required

Requisition ID: REQ690073 Applications Close: 11 October 2026

Need more information ?

- Find out more about applying for this position.
- Review the detailed Position Description for insights into role requirements and criteria.
- Explore the selection process, employment checks, outcomes and notifications.
- For inquiries about the role, contact Joanne McDonald at [email protected] or on 0437 685 887

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard. This is an Aboriginal Targeted position in accordance with section 21 of the Anti-Discrimination Act 1977 (NSW). Aboriginal and Torres Strait Islander people are strongly encouraged to apply, and preference will be given to a suitably qualified Aboriginal or Torres Strait Islander applicant Aboriginal and/or Torres Strait Islander people are encouraged to apply.

Stepping

Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/ . Blacktown hospital car parking allocation model is changing. There is a managed waitlist for parking for new staff commencing at Blacktown Hospital. This does not apply to staff with a disability parking permit. Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

📌 Outpatients Administration Officer (Sydney)
🏢 Western Sydney Local Health District
📍 Sydney