Part time Construction Administrator / Contract Administrator

Company: Trilium Homes Pty Ltd

Location: Oakville or Box Hill, NSW

Employment Type: Part-Time

Hours: 24 hours per week Min, approximately 3 days Min

Position Overview

Trilium Homes is seeking a highly organised and reliable Construction Administrator / Contract Administrator to support the day-to-day administration of our residential building projects.

The successful candidate will work closely with the Builder and project team, assisting with contracts, tenders, variations, client communication, subcontractors, suppliers, invoices and general office administration.

Key Responsibilities

- Manage administration for residential construction projects from contract through to completion.
- Prepare and maintain client, contract and project documentation.
- Assist with HIA contracts, tenders and DocuSign documentation.
- Prepare, record and follow up variations and client selections.
- Assist with progress claims, invoices and payment tracking.
- Request and follow up quotations from trades and suppliers.
- Prepare purchase orders and subcontractor documentation.
- Maintain subcontractor licences, insurance and compliance records.
- Coordinate with clients, trades, suppliers, certifiers, architects and consultants.
- Follow up outstanding approvals, certificates and construction documentation.
- Assist with CDC, CC, OC and certification administration.
- Maintain project schedules, spreadsheets and databases.
- Answer phone calls and emails and handle general reception duties.
- Organise meetings, appointments and site-related administration.




- Maintain accurate electronic and physical filing systems.
- Provide general administrative support to the Builder/Director.

Skills & Experience

Essential:

- Previous experience in construction administration, contract administration or a similar role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- High attention to detail.
- Good knowledge of Microsoft Office, particularly Word and Excel.
- Ability to manage multiple projects and deadlines.
- Professional and confident communication with clients, trades and suppliers.

Desirable:

- Experience with a residential building company
- Understanding of NSW residential construction processes.
- Experience with certifiers, CDC/CC/OC documentation.
- Experience with construction/project management software.
- Customer Service

Personal Attributes We are looking for someone who is:
- Reliable and punctual
- Proactive and self-motivated
- Well organised
- Professional and friendly
- Able to work independently
- Comfortable communicating with clients and trades
- Able to maintain confidentiality
- Willing to learn and take responsibility

Working Arrangement This is a part-time position based at our Box Hill office, with approximately 3 days per week / 25 hours per week.

Days and hours can be negotiated for the right candidate and option to full time in future.

Salary

Negotiable based on experience and qualifications.

Candidates are encouraged to provide their expected hourly rate when applying.

Pay: $33.00 – $35.00 per hour

Expected hours: No less than 25.0 per week

Work Location: Hybrid remote in Oakville NSW 2765

📌 Part-Time Construction Administrator / Contracts Administrator (Oakville)
🏢 Trilium homes
📍 Oakville