Key Responsibilities:

· Set up recent projects in the project management system, review quotations, purchase orders, drawings and job sheets to capture accurate scope, and ensure job sheets are approved before works commence.

· Prepare detailed project handovers for Scheduling and Operations, including materials, durations, site requirements and subcontractor needs.

· Support procurement by requesting supplier pricing, raising orders, tracking deliveries and liaising with suppliers and warehouse staff.

· Maintain accurate project records including values, costs, purchase-order numbers, client contacts, variations, payment terms, colours, areas and critical fall heights.

· Manage SharePoint project folders, field-service-report links and compliance documentation (SWMS, SDS, insurance certificates).

· Monitor outstanding approvals, materials and documentation, identify discrepancies and respond to project information requests from internal teams, suppliers and site staff.

· Ensure completed project records are accurate and ready for Accounts to process invoicing efficiently.

· Maintain warranty and defect records and assist with stock reporting, material forecasting and project cost reconciliation.





· Prepare and issue project handover documentation to clients upon completion of works.

· Provide general administrative support across project delivery, procurement and close-out, and contribute to process improvements.

About You:

· Proven experience in project administration, construction administration or a similar delivery-support role.

· Strong attention to detail with the ability to review quotations, purchase orders, drawings and technical documents for accuracy and consistency.

· Understanding of project costs, procurement, variations, payment terms and invoicing requirements.

· Excellent organisational skills with the ability to manage multiple projects and shifting priorities independently.

· Strong written and verbal communication skills with confidence liaising across clients, suppliers, subcontractors and internal teams.

· Proactive approach to following up outstanding information and escalating delivery risks.

· Competence with project management software, SharePoint and Microsoft 365.

Pay: $75,000.00 – $80,000.00 per year

Work Authorisation

- Australia (Required)

Work Location: In person

📌 Project Administrator (Geebung)
🏢 Surfacing Contractors Australia
📍 Geebung