JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Shaping the future of real estate for a better world!

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this opportunity involves:

The Property and Facilities Assistant plays a vital support role in delivering high-quality property and facilities management services across a government-owned portfolio. Working closely with the Operations Manager, you'll help ensure smooth day-to-day operations by managing financial processes, coordinating maintenance activities, and maintaining strong relationships with tenants, contractors, and stakeholders. This position offers the prospect to develop broad facilities management skills while contributing to a collaborative team environment.

At JLL, we believe the most effective teams are built when everyone is empowered to thrive, and we embrace more innovative ways of working. You'll gain exposure to all aspects of property operations—from budget preparation and rent reviews to tenant communications and contractor coordination—building a strong foundation for your career in commercial real estate.

Key Responsibilities include:

Support the Operations Manager in preparing budgets, outgoings recoveries, forecasts, and performance graphs to ensure accurate financial tracking and reporting

Prepare comprehensive monthly reports that provide insights into portfolio performance and operational metrics

Issue purchase orders and establish contracts within PAMS, maintaining accurate records and ensuring compliance with procurement processes

Monitor rental arrears and proactively pursue outstanding payments,



maintaining positive tenant relationships while protecting cash flow

Assist with the rent review process, including both fixed increases and CPI adjustments, ensuring timely execution and accurate documentation

Code creditor tax invoices accurately and respond to tenant account queries with professionalism and efficiency

Produce tenant tax invoices and reconciliations across the portfolio, ensuring accuracy and timely delivery

Coordinate contractor inductions, site access, and maintenance tasks through the Evolution system, ensuring prompt response and resolution

Coordinate, set agendas for, and minute monthly tenant meetings, maintaining professional documentation and follow-up

Sounds like you? This is what we're looking for:

Demonstrated experience in property management, facilities coordination, or a similar administrative support role

Strong financial literacy with the ability to prepare budgets, process invoices, and manage accounts receivable processes

Proficiency with property management systems (PAMS experience highly regarded) and Microsoft Office Suite, particularly Excel

Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail

Strong written and verbal communication skills for professional interaction with tenants, contractors, and stakeholders

Understanding of property operations including maintenance coordination, lease administration, and tenant relations

Ability to work both independently and collaboratively as part of a team environment where we support each other's wellbeing and champion inclusivity

Experience working with government-owned properties or public sector clients (preferred)

Familiarity with Evolution or similar work order management systems (preferred)

Benefits:

Great employee discounts off fitness, wellbeing & other renowned brands

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia's #1 Commercial Real Estate firm

Premium offices

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things.



Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognize and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today, quoting job reference number REQ538425

If this resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility.

That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

📌 Property and Facilities Assistant (Perth)
🏢 Jll
📍 Perth