Job Description

Performing Arts Administration and Events Coordinator n

Full Time | Immediate Start

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Are you an exceptional administrator who loves the energy of live performances, events and creative programs?

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Strathcona Girls Grammar is seeking a highly organised and proactive Performing Arts Administration and Events Coordinator to support our thriving Music, Drama and Productions programs. This is a dynamic and varied role for someone who enjoys working with people, managing multiple projects and helping deliver outstanding experiences for students, families and audiences.

About the Role n

Working closely with the Heads of Music, Drama and Productions, you will coordinate administration, communicate events and provide operational support across concerts, productions, performances, ensembles and instrumental music programs.

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Key responsibilities include:

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- Assisting in the coordination of concerts, productions, festivals, performances, workshops and special events.
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- Managing rehearsal schedules, venue bookings, event logistics, ticketing and front-of-house arrangements.
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- Administering the school's instrumental music and ensemble programs, including enrolments, timetabling and tutor coordination.
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- Supporting music and speech & drama examinations, music scholarships and co-curricular opportunities.
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- Preparing communications, programs, promotional materials and event information for students, families and staff.
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- Liaising with instrumental music tutors, performers, suppliers,



technical providers and external organisations.
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- Assisting with budgets, invoices, payroll administration, resource purchasing and instrument hire management.
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- Maintaining accurate records, compliance documentation and school systems.
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About You n

You are an organised, relationship-focused professional who thrives in a fast-paced environment and can confidently manage multiple priorities while maintaining exceptional attention to detail.

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You will bring:

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- Experience in administration, events coordination or arts administration.
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- Outstanding organisational and project management skills.
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- Strong communication and stakeholder engagement skills.
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- Confidence managing complex schedules and competing deadlines.
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- Excellent digital literacy and proficiency with Microsoft365 and database systems.
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- Financial administration experience and strong attention to detail.
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- A genuine passion for the Performing Arts, Music, Theatre or Events.
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Experience in a school, music, performing arts or cultural organisation will be highly regarded, as will experience with Synergetic, Canva, InDesign or similar platforms.

Why Join Strathcona? n

This is an opportunity to play an important supporting role in one of Strathcona’s most vibrant and visible programs. If you are a highly organised skilled who enjoys bringing performances and events to life, we would love to hear from you.

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23 September 2026 Canterbury Victoria, Australia

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📌 Performing Arts Administration and Events Coordinator (Victoria)
🏢 Ngare Employment Solutions
📍 Victoria