Job Description

Job Title: Expeditor IVn
Duration: 12 monthsn
Location: Houston, TXn
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Description: n
High-Level Description n

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- To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).
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- Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.
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- Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Logistics).
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Specific Accountabilities

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- Aid in the Coaching and mentoring of new hires, project team personnel and new vendors the current Expediting process
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- Manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule.
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- Manage all vendor equipment/material documentation / logistics between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFI's, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).
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- Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays
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- Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required
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- Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required
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- Report to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats.
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- Assist in the review and verification of invoices for accuracy as required
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- Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages, shipment errors, tagging issues etc.
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- Communicate potential commercial and technical issues to the Project team members and stakeholders.
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- Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required
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- Coordinate activities and communicate regularly with key stakeholders.
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- Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the team lead & or Manager.
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- Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files
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- Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings.
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Would be working with:

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- Sr Expeditors, Supervisor, and/or Team Manager- Working with and seeking additional general direction, guidance and counsel on a regular basis. Supervisor and/or Manager to provide and change work assignments as required
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- Regular updates/Meetings/ Support for Vendors and Internal/ External clients such as Engineering, Consultants, Contractors, Buyers, Project Team members, Commissioning, Construction Services, Quality Surveillance and other SCM Team members (e.g. Logistics).
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Required:

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- 10+ years of applied experience in a high pace environment.
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- Excellent working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
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- Excellent interpersonal skills with ability to maintain and builds solid working relationships.
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- Equivalent combination of experience, training and/or education.
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- Coordination skills, ability to multi-task, follow up and manage timelines
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- Ability to work on diverse projects and processes with conflicting deadlines.
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- Customer service/Problem Solving/Organizational skills an asset.
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- Working Knowledge of Engineering and Vendor Documentation is required.
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- Strong and effective communication skills and attention to detail are a necessity
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Preferred:

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- Knowledge of MS Windows/Outlook and Office Suite.
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- Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.
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- Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)
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- Office environment with occasional/minimal travel to suppliers and other client's operation locations as required.
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📌 Expeditor IV (New South Wales)
🏢 Spectraforce Technologies
📍 New South Wales