We are looking for a full-time office manager who is available for an immediate start and has a strong administrative background and an excel whiz. The ideal candidate will have excellent written and verbal communication skills and be professional, polished, and tech-savvy. You should also be highly organized, reliable, punctual, and flexible with a positive, can-do attitude. Must have a car - public transport is not readily available to our office in Tullamarine. Office hours are 9am - 5pm.

Skills & Experience

- 2+ years in a similar Team Assistant / Reception / Finance Admin based role
- Experience using Damstra is highly regarded
- Solid communication skills, both written and verbal.
- Proactive, using initiative to support the team effectively.
- Proficient in Microsoft Office Suite, including advanced Excel skills.
- Experience with finance-related admin tasks, such as invoicing and reconciliations.

Please note this role is fully on-site - office is in Tullamarine

Job Roles

Accounts

- Credit card reconciliation.
- Prepare progress claims and issue invoices.
- Assist in the final preparation of tender submissions and handover manuals.
- Assist with Airways Training Services bookings

Compliance

- Supplier management:



maintain valid insurance certificates and prepare monthly statutory declarations to accompany subcontractor claims.
- Organise Drugs and Alcohol screening and maintain corporate health surveillance register.
- Ensuring workplace incidents are documented and all records are stored in Damstra
- Assist with housekeeping of BMS and ensure BMS register is up to date.

Record Management in Damstra

- Maintain company and employee records in Damstra and book for expiring licenses.
- Ensuring Plant and Equipment records (service and registration) are stored in Damstra

HR & Payroll

- Prepare weekly timesheets and send them to Head Office.
- Preparation of travel arrangements for Avionics Staffs.
- Workwear ordering and distribution.

Onboarding

- Create new employee file in Damstra and upload licenses.
- Assist in ASICs (Airside Photo Security Passes) applications.

General Office

- Reception, filing, ordering office supplies, and petty cash reconciliations.
- Arrange and make bookings for Interstate and International deliveries between job sites and offices.

This job description should not be limited to these activities. Should you show resolve and interest & competence in other project management activities being completed through project works, then your role within Avionics can grow.

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📌 Office Manager (Melbourne)
🏢 Avionics
📍 Melbourne