This is a part-time, on-site position based in Belmont. The successful candidate will provide administrative support to the Managing Director and Operations Team.
Approximately 20 hours per week with a preferred schedule of Monday, Wednesday and Thursday, 8:00am to 3:30pm, or Monday to Friday 8:00am–12:00pm. Alternative schedules may be considered for the right candidate, and additional hours may be available as business needs require.
Key responsibilities
- Monitor and respond to general emails and correspondence
- Manage routine client communications and follow-up activities
- Coordinate employee inductions and maintain training records
- Verify employee timesheets and support payroll administration processes
- Coordinate employee PPE and uniform requirements
- Assist with basic Workplace Health & Safety (WHS) administration
- Purchase materials and equipment for upcoming projects as required
- Prepare and maintain meeting minutes
- Enter quote requests and work orders into company software and create jobs in the system
- Maintain accurate client records and job documentation
About you
- Strong written and verbal communication skills
- Competency in the Microsoft Office 365
- High attention to detail and accuracy across all administrative tasks
- The ability to work independently while contributing positively as part of a team
- Strong organisational and time management skills
- Flexibility and adaptability in a dynamic office environment
- Professionalism and discretion when handling confidential business and employee information
- A reliable, proactive and positive approach to work
Benefits
- Supportive team environment
- Varied and engaging role with exposure to multiple areas of the business