/n Why You'll Love Working With Us /n Some of the key benefits of joining Programmed include: /n /n

- Full-time permanent opportunity supporting the iconic Rottnest Island contract

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- Based in Burswood with a diverse and varied administrative workload

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- Career progression opportunities within a leading national business

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- Work with a collaborative and supportive operations team

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- Paid parental leave and employee benefits program

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- Access to wellbeing initiatives and Employee Assistance Program

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- Supportive culture focused on safety, teamwork and continuous improvement

/n /n /n About the Opportunity /n Programmed Facility Management is seeking a highly organised and proactive Administration Assistant to support the delivery of services across our Rottnest Island contract, with the role based in Burswood, WA. /n This is a varied and fast-paced position that will see you working closely with operational teams, providing administrative support across document control, compliance, procurement, travel coordination, reporting and stakeholder communications. You will play a key role in ensuring the smooth day-to-day administration of a high-profile contract while maintaining excellent attention to detail and customer service. There will be occasional travel to island on a regular basis. /n Key Responsibilities /n /n

- Coordinate ferry ticket and accommodation bookings for employees and visitors travelling to Rottnest Island.

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- Raise and process DMRs, purchase orders and routine work orders.

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- Prepare, format and maintain quotation templates and supporting documentation.





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- Maintain registers, document control systems and compliance records.

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- Manage shared inboxes and provide general administrative support to operational teams.

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- Follow up and obtain outstanding information and close-out documentation for completed and historical projects.

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- Attend monthly meetings, take minutes and track action items to completion.

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- Support environmental and compliance activities by scheduling inspections, meetings and required attendances.

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- Assist with preparing, updating and distributing reports and compliance documentation.

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- Maintain accurate records and provide administrative support across the contract as required.

/n /n /n About You /n To be successful in this role, you will be an organised administrator who enjoys working in a fast-paced environment and collaborating with multiple stakeholders. /n You will also possess: /n /n

- Previous experience in an administration, coordinator or project support role.

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- Solid organisational and time-management skills.

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- Excellent written and verbal communication skills.

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- High attention to detail and accuracy.

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- Experience managing documentation,



registers and compliance-related records.

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- Strong Microsoft Office skills, particularly Word, Excel and Outlook.

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- Ability to prioritise tasks and manage competing deadlines.

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- A proactive approach and willingness to follow up outstanding information.

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- Professional and customer-focused attitude.

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- Current Driver's Licence (essential).

/n /n About Us /n Programmed Facility Management is a leading provider of asset management, facilities maintenance and project management services across a multitude of industries. /n Working with Programmed means becoming part of a business that values its people, prioritises safety and supports career development. We take pride in delivering exceptional service to our clients while fostering a workplace culture built on respect, collaboration and continuous improvement. /n Work With Us /n Join us on our mission to build outstanding people, strong customers and great communities. Apply today. /n Our Commitment /n Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do. /n Programmed and PERSOL strives for diversity, inclusion and equality of our people.

We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply. /n So, it's over to you. If you would like to join our team, please APPLY now. /n To learn more about working with Programmed and PERSOL, we encourage you to visit our website. /n

📌 Administration Assistant (Perth)
🏢 Programmed AU
📍 Perth