Role Purpose /n The Administration Assistant will be responsible for supporting the effective day-to-day administration of the DLUX Australia office. /n The role will coordinate office operations, employee requirements, vendors, travel and logistics, documentation and general administrative activities while working closely with the People & Culture and Corporate Services teams. /n The successful candidate should be organized, dependable, service-oriented and comfortable taking ownership of administrative matters from initiation through to closure. /n Key Responsibilities /n Office Administration /n /n

- Support the smooth day-to-day operation of the Sydney office. /n
- Maintain a professional, organized and welcoming office environment. /n
- Coordinate office supplies, stationery, pantry requirements and other consumables. /n
- Coordinate with building management and external service providers for office-related requirements. /n
- Monitor office maintenance requirements and ensure issues are followed through to closure. /n
- Assist with meeting room arrangements and internal/external meetings. /n
- Receive and coordinate deliveries, couriers and business correspondence. /n
- Maintain appropriate administrative records, files and trackers. /n /n Employee & People Support /n /n
- Provide administrative support for employee onboarding and offboarding activities. /n
- Coordinate workplace access, keys, equipment and other joining requirements. /n
- Assist People & Culture with maintaining employee documentation and administrative records. /n
- Support current employees and employees travelling or relocating to Australia with practical office and administrative requirements. /n
- Assist in coordinating employee engagement activities, meetings and company events. /n
- Handle employee information and company records with appropriate confidentiality. /n /n

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/nRequirements/n Travel & Logistics /n /n

- Assist with business travel arrangements, including flights, accommodation and local transportation, where required. /n
- Coordinate accommodation and logistical requirements for employees travelling to Australia on business assignments. /n
- Maintain travel-related records and supporting documentation. /n
- Coordinate with employees and relevant internal teams to ensure travel arrangements are completed on time. /n /n Vendor & Procurement Coordination /n /n




- Coordinate with approved vendors and service providers for office-related requirements. /n
- Obtain quotations and supporting information for administrative purchases where required. /n
- Assist with purchase requests and maintain supporting records. /n
- Verify that invoices are supported by appropriate documentation before forwarding them for processing. /n
- Follow up with vendors regarding service delivery, invoices and outstanding actions. /n
- Maintain vendor contact information and relevant administrative documentation. /n /n Assets & Facilities Support /n /n
- Assist with maintaining records of office assets, equipment, keys and access cards. /n
- Coordinate allocation and return of company assets in collaboration with IT and People & Culture. /n
- Assist with periodic physical verification of office assets. /n
- Report facilities, safety, security or maintenance concerns promptly and coordinate corrective action. /n /n Documentation & Compliance Support /n /n
- Maintain organized electronic and physical administrative records. /n
- Assist with documentation required for internal audits, certifications, insurance and other compliance activities. /n
- Support record keeping in accordance with company policies and applicable requirements. /n
- Ensure sensitive company and employee information is handled securely and confidentially. /n /n General Business Support /n /n
- Provide administrative support to management and other teams as reasonably required. /n
- Assist with scheduling meetings, preparing documents and coordinating business activities. /n
- Track assigned actions and follow up with relevant stakeholders for timely closure. /n
- Identify administrative inefficiencies and suggest practical improvements to processes. /n /n Qualifications & Experience /n /n
- Diploma, Bachelor's degree or equivalent qualification in Business Administration, Management or a related discipline is desirable. /n
- Approximately 1–3 years of experience in office administration, coordination, business support or a similar role. /n




- Experience working in a professional services, consulting or technology environment would be advantageous. /n
- Familiarity with Australian workplace practices and office administration would be beneficial. /n /n Skills & Competencies /n /n
- Strong organizational and time-management skills. /n
- Good written and verbal communication skills. /n
- Strong attention to detail and accuracy. /n
- Ability to manage multiple activities and priorities simultaneously. /n
- Good working knowledge of Microsoft Office or similar business productivity tools. /n
- Ability to maintain accurate records and documentation. /n
- Professional and courteous approach when dealing with employees, vendors, clients and visitors. /n
- Ability to handle confidential information appropriately. /n
- Proactive approach to identifying and resolving administrative issues. /n
- Ability to work independently while collaborating effectively with teams across Australia and India. /n /n What We Expect /n At DLUX Tech, we expect our team members to demonstrate: /n Ownership – Take responsibility for assigned activities and follow them through to completion. /n Accountability – Deliver on commitments and communicate early when there are challenges. /n Attention to Detail – Maintain accuracy in documentation, records and administrative activities. /n Responsiveness – Support employees and business requirements promptly and professionally. /n Collaboration – Work effectively with colleagues across functions and locations. /n Continuous Improvement – Look for practical ways to make administrative processes simpler and more efficient. /n

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/nBenefits/n Success in this position will be reflected through: /n /n

- Smooth and reliable day-to-day office operations. /n
- Timely closure of administrative requests and issues. /n
- Accurate and up-to-date administrative and asset records. /n
- Effective coordination with employees, vendors and internal stakeholders. /n
- Well-managed onboarding, travel and logistical requirements. /n
- Minimal administrative escalations caused by missed follow-ups. /n
- Consistent compliance with DLUX policies and procedures. /n /n The responsibilities outlined above are intended to describe the general nature of the role and may evolve as DLUX Tech's Australian operations continue to grow. /n

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📌 Administration & Operations Assistant (Parramatta)
🏢 DLUX TECH
📍 Parramatta