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/n Company Description/n

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/n Dominant Music is a fun, energetic, fast growing company that distributes and markets some of the worlds biggest and best musical instrument brands. We have a strong family history and a big future! Our head office is based in the eastern suburbs of Melbourne in a modern, purpose built facility with over 30,000 sq ft of storage. /n Why choose Dominant Music ? /n • We have a nation wide reputation for excellence and achievement in the distribution and marketing of Musical Instruments.

/n • Work and become friends with a positive team of passionate people

/n • Enjoy an exciting, fast-paced and demanding workplace

/n • Be a significant part of building something great

/n • Enjoy generous staff discounts on major Musical Equipment Brands

/n • We look after our people

/n • Career progression and ongoing challenges as we grow

/n • OH! And we serve great, Free coffee! /n

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/n ROLES & RESPONSIBILITIES /n Reports to: General Manager

Location: 5 / 613 Whitehorse Rd, Mitcham Vic 3132

Tenure Type: Full Time, Ongoing

Hours of work: 38 hours per week (+ plus reasonable additional hours) Flexible

Remuneration: Up to $40k + Super & up to 10% Performance Bonus /n /n ADMINISTRATION/OFFICE /n /n

- Management of general office responsibilities to ensure its smooth operation Inclusive of ordering of stationery supplies, petty cash disbursements, records management, Booking appointment and travel, organisation of meetings etc.

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- Provide assistance to other functional managers including arranging travel, WIP reports, budgets development and variation monitoring, arrange meetings, book appointment for road sales rep’s etc.

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- Liaise with members of the senior management team to develop policies and protocols, and review office processes and systems to ensure effective performance

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- Manage the administrative documentation and importing procedures for incoming shipments in accordance with company procedures and ensuring compliance with government regulations. /n /n ACCOUNTS /n /n
- Oversee the accounts receivable and payable processes from invoicing to payments, entering supplier invoices and scheduling payments.

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- Deal with customers on a day-to-day basis,



tend to their enquiries and ensure they are always satisfies and happy.

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- Contact customers to aid with prompt payments as well as debt collection & reminder calls.

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- Undertake other bookkeeping processes to ensure the accuracy and timely completion of tasks

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- Produce appropriate reports for accounting and business analysis purposes including budgets to aid and support senior management’s oversight of business performance

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- Liaise with company accountant on month-end reconciliations and obligations

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- Closely monitor and ensure timely follow-up of overdue accounts /n /n GENERAL DUTIES /n /n
- Enhance the reputation of the organisation by acting as an ambassador at all times.

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- Maintain and manage data records and all linked data to ensure it’s constant accuracy and integrity.

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- Uphold all workplace health and safety obligations and take reasonable care so as to prevent accidents or injuries to self or others.

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- Perform other duties as required that align with Dominant Music’s goals.

/n /n /n KEY PERFORMANCE INDICATORS (KPI) /n /n

- % of overdue invoices

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- Billing accuracy

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- Average Sale to Received money in days

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- Office expenditure is within budget tolerances (+/- 5%)

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- Timeliness in reporting variances against budget across the business

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- Positive customer feedback

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/n Qualifications/n

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/n Knowledge & Expertise /n /n

- Substantial knowledge of book-keeping and accounts procedures is essential

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- Significant experience in bookkeeping and office management. Relevant experience within a wholesale environment will be an advantage

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- Familiarity with Netsuite (or other ERP Systems) will be an advantage

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- Relevant tertiary/TAFE qualifications

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- Advanced Microsoft Word & Mail client (Outlook or other)

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- Advanced Excel (ability to manipulate data using formulas),

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- Comfortable with the use of web browsers (Chrome or Firefox)

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- Comfortable with the use of Mac operating system

/n /n Financial Literacy /n /n

- Demonstrated ability to input, extract and manipulate financial information

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- Demonstrated ability to analyse financial data and report trends to aid decision making /n
- Commercially astute, results/goals oriented

/n /n Interpersonal Skills /n /n

- Possess a proven ability to articulate information and interact effectively with a range of stakeholders including members of the public, industry participants and colleagues.

/n /n Written communication skills /n /n

- Demonstrated ability to produce high quality documents which are concise, error free, and with attention to detail on accuracy grammar, and professional layout.

/n /n Judgment /n /n

- Ability to make prudent judgements, solve problems and know when to escalate or refer matters

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- Demonstrated ability to maintain confidentiality on sensitive matters and conduct oneself professionally and with discretion.

/n /n Self-motivated and Time Management /n /n

- Self-starter, conscientious with good time management and personal organisational skills

/n /n Self-leadership /n /n

- Operate and respond to changes including pressure situations with an appropriate level of patience, flexibility and resilience.

/n /n Accuracy /n /n

- Exceptional skills in accuracy (particularly data entry), attention to detail and thoroughness

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/n Before you apply please consider: /n • Are you excited about working in a fast-paced, some times high pressure environment?

/n • Are you passionate about the distribution of musical instruments and not just listening to music and playing an instrument?

/n • Are you passionate about building great brands and relationships?

/n • Are you self motivated and well organised?

/n • Can you manage your time and tasks, prioritise and work effectively? /n

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/n Additional Information/n

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/n TO APPLY, PLEASE CLICK THE 'I'M INTERESTED BUTTON' TO SUBMIT YOUR RESUME /n All Applications will be received in full confidence /n

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📌 Administrations, Accounts and Office Coordinator (Melbourne)
🏢 Dominant Music
📍 Melbourne