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About Our Client

Our client is a specialist GTM, Marketing, Product and Operations recruitment firm for high-growth SaaS and tech companies globally. Trusted by startups backed by top-tier venture capital firms including Sequoia, a16z, Benchmark and Y Combinator, the team operates on a quality first, consultative model with a near 1:1 submit-to-hire ratio and 100+ successful placements. Their positioning is clear: top 1% talent, not volume.

About the Role

This is a critical operational support role within the recruitment team. Reporting directly to the Operations Lead, you will provide end-to-end VA recruitment support across sourcing, candidate research, market mapping, documentation, and CRM administration. This is not a pure recruiter or sourcing-only role. We are looking for someone with a VA mindset —

strong recruitment operations experience, solid general admin capability, and the communication and initiative to thrive in a fast-paced, entrepreneurial environment.

Key Responsibilities

- Source and research candidates across SaaS, Marketing, and IT sectors for US market roles
- Build and maintain talent pipelines through market mapping
- Maintain and update Recruit CRM with accurate candidate, role, and pipeline information
- Prepare and format candidate shortlists and summaries for the recruitment team
- Attend client intake calls as a note-taker — supporting the team, not leading calls
- Handle documentation, process notes, and general recruitment administration
- Liaise professionally with internal team members across US and international time zones




- Support ad hoc tasks as directed by the Operations Lead

What You'll Bring

Experience & Background

- Minimum 3–4 years of total experience, with at least 2 years in end-to-end recruiting or in a recruitment support capacity — in a VA context
- Industry background in SaaS, Marketing, or IT — healthcare and other unrelated experience is not a fit for this role
- Recent US market experience — you understand the nuances of recruiting for US-based clients
- A genuine mix of VA, general admin, and recruiting skills — not purely a sourcer or recruiter

Communication & Personality

- Robust English — clear and confident in written and verbal communication
- Outspoken and direct — you proactively flag capacity issues and push back professionally when needed
- Flexible and adaptable — comfortable with shifting priorities and ad hoc tasks
- Polished, professional LinkedIn profile (reviewed as part of the selection process)

Nice to Have

- Experience with Recruit CRM
- Bookkeeping or accounts reconciliation experience
- Familiarity with AI and automation tools — Claude Cowork or similar integration platforms

What Success Looks Like

- Consistent, high-quality sourcing output with minimal rework
- Proactive communication — status updates without prompting, blockers flagged early
- CRM and documentation kept current and accurate at all times
- Tasks completed within agreed timelines; clear escalation when timelines are at risk
- Smooth integration with the Operations Lead's workflow and the broader team

📌 AOS (New South Wales)
🏢 Brennan Sourcing
📍 New South Wales