/n Description/n

/n Role Overview /n We are seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team. /n This is a position of trust that requires strong judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced environment. /n /n Key Responsibilities /n /n

- Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently

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- Manage diaries and inboxes, coordinating internal and external meetings

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- Organise meetings, book meeting rooms and arrange catering

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- Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy

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- Process and manage expenses via Concur, ensuring timely submission and reconciliation

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- Act as a key point of contact for internal and external stakeholders

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- Manage team communications, including handling calls, emails and general correspondence

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- Provide front-of-house support when required, including greeting clients and managing calls

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- Support the organisation of client meetings, roadshows and events

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- Maintain accurate records, databases and filing systems, including printing,



scanning and e-filing

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- Track office supplies and order stationery as required

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- Coordinate couriers and manage incoming and outgoing deliveries

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- Assist with ad hoc projects, research tasks and broader team initiatives

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- Provide support to the Corporate Access team where required

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- Provide cover for front of house as needed

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- Ensure confidentiality is maintained across all communication and materials

/n /n /n Skills & Experience /n /n

- Previous experience in an administrative or team assistant role, ideally within financial services

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- Strong organisational skills with the ability to manage multiple priorities and deadlines

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- High attention to detail and accuracy, including data entry and record keeping

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- Proficiency in Microsoft Office Suite (Word, Excel and Outlook)

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- Experience with Concur or similar expense systems highly regarded

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- Excellent written and verbal communication skills, with a professional and confident telephone manner

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- Proven ability to multitask, prioritise and meet strict deadlines

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- Ability to build strong working relationships across teams

/n /n /n Personal Attributes /n /n

- Proactive and takes initiative, with a strong sense of ownership

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- Discreet and trustworthy, with the ability to handle sensitive information

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- Calm under pressure and adaptable to changing priorities

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- A team player with a positive, flexible and approachable attitude

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- Skilled, polished and confident in manner

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📌 Equity Administrative Assistant, Sydney
🏢 Jefferies Financial Group
📍 Sydney