About the role

We are seeking an energetic, detail-oriented Event & Operations Coordinator who can seamlessly bridge the gap between meticulous planning and flawless execution. Working closely alongside our existing management team and Executive Chef, this dynamic role splits your time between early-week event coordination and high-energy weekend operations. Initially starting at approximately 25 hours per week, this position offers a structured lifestyle balance mid-week, shifting into event delivery from Friday to Sunday.

It is designed to quickly transition into a full-time career for the right candidate as our event calendar expands.

Key responsibilities

- Coordinate layouts, finalize timelines, communicate with clients and vendors, and ensure all administration is locked in ahead of the weekend

- Partner with management team and Executive Chef to coordinate seamless food, beverage, and service delivery

- Oversee event delivery with a sharp eye on financial performance, managing events to strict budgets and ensuring venue profitability

- Act as the primary on-site coordinator for weddings and functions, keeping timelines running perfectly from guest arrival to departure

- Oversee front-of-house flow, casual floor staff, and guest satisfaction during regular weekend lunch services

- Supervise venue room setups, layout adjustments, and final styling touches

- Manage events strictly to budgeted targets including labour costs, beverage usage, and event spend

- Meet weekly with the Executive Chef to confirm catering run-sheets, guest counts, and dietary requirements





- Act as the point of contact for clients mid-week to finalize floor plans, timelines, and supplier bump-in schedules

- Lead and direct casual floor staff during services, ensuring strict compliance with RSA laws

About you

- Proven experience in event coordination, premium hospitality management, or wedding venue operations

- Minimum 2–3 years in function spaces, wedding venues, or high-end hospitality

- Robust experience managing function costs, tracking event-specific budgets, and protecting profit margins

- Demonstrated experience directing casual staff and working cohesively with other department heads

- Excellent time management and ability to balance quiet office-based planning days with high-energy event delivery days

- Availability and willingness to work flexible hours, including weekends and late finishes for functions

- Current Queensland RSA (Responsible Service of Alcohol) certificate

About us

Preston Manor is a quality, brand-new premium venue in Toowoomba, quickly becoming the region's premier destination for stunning weddings, high-end corporate functions, special events, and our regular, busy weekend lunches. We pride ourselves on delivering an exceptional, polished guest experience from start to finish.

Benefits

- Be part of building a premier destination venue from the ground up

- Strong, experienced leadership support from our established management and culinary team

- True career progression from permanent casual to full-time status

- Work in a beautiful, high-quality premium environment

📌 Event and Operations Coordinator (Preston)
🏢 Preston Manor Operations
📍 Preston