Executive Assistant to Founder & CEO

In-Person | Ardrossan | Part time to Full-Time | $85k FTE

About Us

We're a Cabinet Manufacturing business built on 12 years of expertise, now scaling fast and looking for the right person to help us grow smart.

Why This Role Exists

Our founder is exceptional at what they do best: winning business, building relationships, and driving growth. But every hour spent managing calendars, chasing quotes, or untangling admin is an hour not spent on revenue. We're looking for someone who sees that gap — and wants to close it.

This isn't a traditional support role. It's a strategic partnership. You'll be the person who makes it possible for the founder to show up fully for the work only they can do, by taking ownership of everything else.

What You'll Own

Guard the calendar like it's currency. You'll manage scheduling with real judgment — not just avoiding double-bookings, but actively protecting time for high-value work. You'll know the difference between a meeting that matters and one that can wait, and you'll have the confidence to say so.

Build the systems that don't yet exist. You'll streamline how quotes go out and orders get processed, spotting friction points and fixing them before they become bottlenecks. You'll develop and document Standard Operating Procedures that mean things run smoothly whether or not you're in the room.

Be the trusted first point of contact. Low-value interruptions, ad-hoc requests, and "quick questions" all have a way of eating a founder's day. You'll filter, triage, and redirect — freeing up space for sales, business development, and the decisions only the founder can make.

Coordinate personal logistics alongside business scheduling. This includes tasks like booking personal travel and appointments, so the founder's calendar runs as one coherent whole rather than two competing systems. Scope is focused on scheduling and logistics coordination,



not broader personal assistance.

What You'll Bring

- 5 years' experience supporting a founder, executive, or senior leader

- Confidence using GHL and Xero

- Strong written and verbal communication skills

- Experience building or documenting processes/SOPs is a plus

- Experience in the Construction Industry is a plus

Who Thrives Here

This role rewards a particular kind of person — someone who finds genuine satisfaction in order, momentum, and being indispensable to how a business runs. You might be a fit if:

- You take ownership, not instructions — you see a problem and fix it without waiting to be asked.

- You have sharp judgment about priorities and aren't afraid to make a call on what matters and what doesn't.

- You're discreet and trustworthy — you'll have visibility into sensitive business matters, and that trust is non-negotiable.

- You're process-minded, with a natural instinct to turn chaos into a system.

- You communicate with confidence and tact — able to say "no" to the right people in the right way.

- You get real fulfilment from enabling someone else's success, and see that as a genuine achievement rather than a lesser role.

Growth in This Role

This role is a launchpad, not a ceiling. As the business scales, so does the opportunity — many EAs in this kind of position grow into operations, chief-of-staff, or leadership roles as trust and scope expand.

The Details

- Hours: Starting at 20 hours per week, leading into a full time position. Core hours 8-4,



with occasional flexibility for time-sensitive founder needs.

- Reports to: Founder & CEO

- Location: In-person, Ardrossan, SA 5571

- Start date: ASAP

How to Apply

Please submit your CV along with brief responses to the questions below. We are more interested in how you think, communicate and prioritise.

1. Why this role?

In 150 words or less, tell us why this particular Executive Assistant role interests you and what you believe you would bring to it.

2. Prioritisation

You arrive at 8:30am and find the following waiting for you:

- The CEO has three meetings scheduled back-to-back.

- A major customer is waiting for a response to a quote.

- A supplier is chasing an overdue order.

- The CEO's personal appointment needs to be rescheduled.

- Someone has arrived at the office asking to see the CEO without an appointment.

- The CEO has asked you to prepare a document for a meeting tomorrow.

Briefly explain what you would deal with first, what you would delegate or defer, and what you would bring to the CEO's attention.

3. Improving a process

Tell us about a time you identified an inefficient process at work and improved it without being specifically asked to do so. What was the problem, what did you do, and what was the result?

4. Working with a CEO

What do you think makes someone an excellent Executive Assistant to a busy founder or CEO?

Practical Exercise

As part of the application process, shortlisted candidates will be given a short practical exercise designed to demonstrate organisation, written communication and judgement. We expect this to take approximately 20–30 minutes.

Please also include

- Your current availability and preferred working days

- Whether you are looking for approximately 20–24 hours per week initially

- Your salary expectations

- Your earliest possible start date

Submit application to Dylan at @ypcabinets.com.au

📌 Executive Assistant (Ardrossan)
🏢 YP Cabinets
📍 Ardrossan