We are Catholic Schools Broken Bay (CSBB), a vibrant and enriching learning environment that spans the Central Coast, Sydney's Northern Beaches and the North Shore. Students are engaged, empowered and inspired to become their best selves.

Our 43 schools promote faith, learning and wellbeing in pursuit of our system-wide strategy, Shaping Tomorrow Together in Faith. We are committed to delivering exceptional educational pathways and opportunities that prepare students for future learning, employment and life beyond school.

The Role

Reporting to the Pathways & Partnerships Lead, this role provides administrative, compliance and operational support for the CSBB Registered Training Organisation (RTO) within the Curriculum, Data & Pathways team.

A key focus of this role is supporting the management and ongoing implementation of the Student and Learning Management System - aXcelerate, ensuring accurate student records, compliance reporting and effective administration of VET programs across the CSBB network.

You will work closely with schools, students, external VET providers and internal stakeholders to ensure vocational education programs are delivered efficiently, compliantly and with a strong focus on student outcomes.

Key Responsibilities

- Provide day-to-day administrative support to the RTO Manager and Pathways & Partnerships team.
- Support the migration, implementation and ongoing management of training and compliance processes within the aXcelerate LMS platform.
- Assist in ensuring VET compliance requirements are met through accurate documentation, reporting and record keeping.
- Act as a key point of contact for schools and external VET providers regarding VET programs and student pathway opportunities.
- Coordinate meetings, professional learning sessions and VET-related events.
- Maintain student databases and training records, ensuring data integrity,



accuracy and timely reporting.
- Support the administration of student work placements, apprenticeships and traineeships.
- Prepare reports, documentation and communications for schools and stakeholders.
- Ensure VET resources and program materials are accessible and maintained efficiently.
- Manage confidential student and school information with professionalism and discretion.

In Addition, as a RTO Administrator You Will

- Support the successful delivery of VET and RTO programs across 43 schools.
- Assist schools in navigating vocational education requirements and student pathway opportunities.
- Support compliance with VET regulatory requirements, including ASQA, NESA and RTO obligations.
- Contribute to the administration of School-Based Apprenticeships and Traineeships (SBATs) and EVET programs.
- Help maintain accurate AVETMISS and student reporting data.
- Work collaboratively with internal teams and external stakeholders to deliver high-quality services to schools.
- Identify opportunities to improve systems, processes and administrative efficiencies.

About You

You are an organised, proactive and solutions-focused administrator with experience working in a Registered Training Organisation (RTO) environment. You thrive in a fast-paced setting, enjoy managing complex administrative processes and take pride in maintaining accuracy, compliance and exceptional stakeholder service.

Previous experience in an RTO administration role.

Demonstrated experience using aXcelerate.





Strong understanding of RTO compliance requirements and student administration processes.

Experience managing large volumes of student data with a high level of accuracy.

Strong organisational skills with the ability to manage competing priorities and consistently meet deadlines.

Advanced Microsoft Office skills, including Excel, Word, Outlook and Teams.

Solid written and verbal communication skills with a customer-focused approach.

Ability to handle sensitive and confidential information with discretion and professionalism.

Strong stakeholder engagement and relationship management skills.

Highly Desirable

- Previous experience supporting School-Based VET or EVET programs.
- Knowledge of NESA reporting requirements.
- Understanding of AVETMISS reporting.
- Experience working with secondary schools and school-based stakeholders.
- Certificate IV in Training and Assessment (TAE40122) or equivalent.
- Familiarity with apprenticeships, traineeships and vocational pathways programs.
- Knowledge of ASQA standards and compliance requirements.
- Experience working within an education, training or school-based environment.

Why Join CSBB?

Working at CSBB means joining a team driven by purpose, collaboration and service.

A warm and positive team culture where initiative is celebrated

Stability and purpose in a well-established organisation with long-term vision

Annual leave loading and ex‑gratia leave at Christmas

Salary packaging options for eligible employees

Competitive remuneration

At Catholic Schools Broken Bay, child safety is paramount. We are committed to ensuring our schools are places where every student feels safe, supported and empowered to flourish. Safeguarding is a shared responsibility and an essential part of every role across our organisation.

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📌 RTO Administrator (Hornsby)
🏢 Catholic Schools Broken Bay
📍 Hornsby