Civil Mine & Quarry Geotechnics Pty Ltd (CMQ)
Melbourne, VIC

About CMQ

Civil Mine & Quarry Geotechnics Pty Ltd (CMQ) is a growing specialist engineering consultancy providing geotechnical services across the civil infrastructure, energy, mining, quarrying and land development sectors.

We work with a diverse range of clients across Victoria and Australia, from major infrastructure and energy projects through to mining, quarrying and development projects.

Our approach is practical and collaborative. We put our clients first and work closely with project teams to develop fit-for-purpose engineering solutions while maintaining a robust focus on quality, safety and professionalism.

As CMQ continues to grow, we are seeking an experienced and organised Office Manager / Senior Administrator to support the day-to-day operation of our business.

About the Role

This is a varied role suited to someone who enjoys being at the centre of a busy professional services business.

You will provide administrative and operational support across the company, assisting our directors, engineers, project managers and field teams while helping ensure CMQ's office, financial administration and internal systems continue to run smoothly.

The role will include a combination of general office administration, document preparation, bookkeeping support, project administration and coordination of day-to-day business activities.

For the right person, there will be opportunities to take increasing ownership of CMQ's administrative and office management functions as the business continues to grow.

Key Responsibilities

Your responsibilities will include:

Providing general administrative and office management support to the CMQ team

Managing incoming telephone calls, emails, correspondence, mail and deliveries

Coordinating meetings, appointments, travel and accommodation where required

Maintaining electronic and physical filing systems and company records

Preparing,



formatting and proofreading correspondence, proposals, technical reports and other business documents

Undertaking final formatting and document quality checks on technical reports prior to issue to clients

Assisting with document control, project records and administration

Supporting the preparation and administration of proposals, tenders and client documentation

Maintaining office supplies, equipment and general office facilities

Assisting management with internal business administration and coordination

Assisting with employee onboarding and general personnel administration

Supporting timesheet and expense administration

Assisting with bookkeeping and financial administration, including:

accounts payable and accounts receivable

processing and recording financial transactions

bank and credit card reconciliations

supplier invoices and employee expenses

assisting with client invoicing and debtor follow-up

Liaising with CMQ's external accountants, suppliers, clients and other professional service providers

Assisting with the continued development and maintenance of CMQ's administrative systems, procedures and templates

Providing additional administrative support to the Directors and management team as required

About You

We are looking for someone who is organised, dependable and comfortable taking ownership of the day-to-day administrative requirements of a growing business.

Ideally, you will have:

At least 3 years' experience in office administration, office management, bookkeeping or a similar role





Strong organisational skills and the ability to manage multiple priorities

Excellent attention to detail

Strong written and verbal communication skills

A professional and approachable communication style

Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint

Experience with accounting, bookkeeping or timesheet systems

Experience using QuickBooks Online or similar accounting software would be highly regarded

Confidence working with financial information, invoices and reconciliations

Strong document formatting and proofreading skills

The ability to work independently and identify tasks that need to be completed without constant direction

The ability to handle confidential and commercially sensitive information appropriately

A practical, proactive and solutions-focused approach

Full, unrestricted Australian working rights. Employer sponsorship is not available for this position.

Experience within an engineering, consulting, construction, professional services or project-based environment would be advantageous but is not essential.

What We Offer

CMQ is a growing business, and this role provides an opportunity to become an important part of our team and contribute directly to the way the company operates.

We offer:

A varied role with exposure to all areas of a growing engineering consultancy

The opportunity to work closely with company directors and senior management

A friendly, collaborative and professional working environment

Opportunities to develop the role and take on greater responsibility as the business grows

Exposure to major infrastructure, energy, mining and quarrying projects across Victoria and Australia

A workplace where initiative, reliability and continuous improvement are valued

Civil Mine & Quarry Geotechnics is an equal opportunity employer. We value diversity and are committed to providing an inclusive workplace for all employees.

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📌 Office Manager / Senior Administrator (Melbourne)
🏢 Civil Mine & Quarry Geotechnics
📍 Melbourne