About the role The Marketing Coordinator is a hands-on role supporting the Marketing team in bringing campaigns, events and new display homes to life. From coordinating signage, collateral and merchandise to managing suppliers, contractors and event logistics, the role ensures marketing activity is delivered on time, on brand and to a high standard. The role also supports broader marketing activity, competitor monitoring and day-to-day coordination with internal teams and external partners.

The role may require travel to HBG display homes, event locations, supplier sites and other project locations across Melbourne. The successful candidate will be comfortable working from alternative locations as required and have the ability to travel between sites to support display home launches, events and marketing activities.

Key responsibilities

Display Home Marketing & Delivery

- Coordinate the marketing delivery requirements for new and existing display homes, ensuring all marketing elements are completed, installed and presentation-ready prior to opening.

- Coordinate with internal teams, builders, trades, suppliers and external contractors to deliver display home marketing requirements to agreed timelines.

- Manage the production and installation of display home signage, graphics, promotional material and other marketing elements.

- Coordinate the preparation and delivery of display home collateral, including brochures, price lists, inclusions documents, QR codes, POS materials and other sales support materials.

- Coordinate marketing equipment and display home requirements, including branded items, promotional materials, merchandise and other activation requirements.

- Conduct regular checks of display home marketing assets and coordinate replacements, updates or repairs as required.

- Maintain a schedule of upcoming display home launches, refreshes and marketing requirements to ensure all deliverables are planned and actioned on time.

Events & Activations

- Coordinate the planning and delivery of internal and external marketing events, activations, display home launches and client events.

- Manage event logistics including venue requirements, invitations, registrations, catering, equipment, signage, collateral, merchandise and on-the-day requirements.

- Develop and coordinate event-specific signage, collateral, promotional items and consumables.

- Liaise with internal stakeholders, suppliers,



contractors and event partners to ensure events are delivered smoothly, professionally and on time.

- Support event setup, pack-down and on-the-day delivery as required.

- Maintain an events calendar and ensure key actions, deadlines and deliverables are tracked through to completion.

Signage, Collateral & Marketing Materials

- Coordinate the production, delivery and installation of on-site signage and marketing collateral across display homes, offices, events and other HBG locations.

- Liaise with printers, signage suppliers, installers and other external contractors to ensure materials are produced to the correct specifications, branding and quality standards.

- Coordinate artwork approvals, production timelines and delivery requirements.

- Maintain appropriate stock levels of frequently used marketing materials and coordinate reorders as required.

- Coordinate the production and supply of branded merchandise, promotional items and marketing equipment to support events, display homes and other marketing activities.

Contractor & Supplier Coordination

- Coordinate bookings and day-to-day requirements for external marketing contractors and suppliers, including photographers, videographers, printers, signage suppliers, installers, event suppliers and agencies.

- Brief contractors and suppliers clearly on scope, requirements, deadlines and expected outcomes.

- Track jobs from brief through to completion, ensuring work is delivered to agreed specifications, timelines and budgets.

- Coordinate site access and logistics for contractors working across display homes and other HBG locations.

Campaign & Marketing Support

- Support the planning, coordination and delivery of marketing campaigns and promotional activity.

- Coordinate the preparation, production and distribution of campaign assets to meet agreed deadlines.

- Liaise with internal stakeholders and suppliers to manage production schedules and deliver campaign requirements.

- Support the implementation of marketing activity across digital, print, display home and physical environments.





- Engage with external contractors and partners to deliver campaign outputs and achieve agreed outcomes.

Competitor & Market Monitoring

- Monitor competitor marketing activity, including display homes, campaigns, promotions, signage, collateral and customer-facing activity.

- Provide regular updates to the Marketing team on relevant competitor and market activity.

- Assist in identifying opportunities and ideas based on competitor and market observations.

Marketing Administration & Support

- Maintain accurate marketing files, supplier records, image libraries, templates and production documentation.

- Maintain marketing asset, collateral, merchandise and equipment registers where required.

- Assist with marketing team administration, meeting preparation, reporting and coordination.

- Manage ad-hoc marketing requests and provide practical support to the broader Marketing team as required.

You'll bring

- 1–2 years’ experience in a marketing assistant, events, administration or similar support role.

- Experience supporting the coordination and delivery of events, activations, launches or other customer-facing activities.

- Proactive, enthusiastic and willing to get involved in the practical, hands on delivery of marketing activities.

- Demonstrated ability to coordinate multiple tasks, suppliers and deadlines and deliver projects on time.

- Strong organisational skills and exceptional attention to detail, particularly when managing event logistics, collateral and production requirements.

- Ability to work independently, take ownership of tasks and follow direction when required.

- Robust communication and relationship-building skills, with the confidence to liaise with internal teams, contractors and external suppliers.

- Experience or interest in coordinating print, signage, promotional merchandise, event equipment and other physical marketing materials.

- A practical, solutions-focused approach with the ability to think on your feet and resolve issues as they arise.

- Comfortable working in a fast-paced environment where priorities can change and multiple projects are running simultaneously.

- Familiarity with digital tools such as CMS platforms, email systems, asset libraries and Microsoft Office.

- A strong eye for presentation and an understanding of the importance of brand consistency across events, display homes and customer-facing environments.

📌 Marketing Assistant (Event and Display) (Scoresby)
🏢 Hermitage Building Group
📍 Scoresby