Job Description

Job Summary n

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

Key Responsibilities n

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- Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
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- Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
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- Completes data collection, data entry and report generation on various departmental related activities.
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- Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
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- Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
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- Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
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- Documents and maintains departmental policies and procedures.
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- Participates as a team member on departmental related business improvement assignments and projects as needed.
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- Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
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- Act as an informal resource for colleagues with less experience.
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We are looking for a talented Administrative Associate III for a 12-month fixed-term to join our team in Scoresby, VIC . This is more than a traditional administration role. You'll play a key part in supporting business operations, data reporting, process improvement initiatives, and a major Quality and SAP transformation project. Working closely with cross-functional stakeholders, you'll contribute to reporting, documentation, data management, and continuous improvement activities that support business-critical decisions.

You'll Have The Opportunity To n

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- Support a large-scale transition from Movex to SAP.
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- Work with Quality, Operations, and Data Analytics teams.
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- Assist with reporting, dashboards, KPIs, and business process documentation.
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- Contribute to continuous improvement and business transformation initiatives.
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- Build valuable exposure to SAP, Power BI, data analytics, and enterprise reporting.
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- Join a cooperative global organisation committed to innovation and sustainability.
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In this role, you will make an impact in the following ways nn
- Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
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- Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
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- Completes data collection,



data entry and report generation on various departmental related activities.
n
- Performsassociate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
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- Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
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- Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
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- Documents and maintains departmental policies and procedures.
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- Participates as a team member on departmental related business improvement assignments and projects as needed.
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- Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
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- Act as an informal resource for colleagues with less experience.
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About you n

This role is ideal for someone who enjoys administration, data analysis, stakeholder coordination, and process improvement, and is looking to broaden their experience within a global industry leader.

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- Values differences - Recognizing the value that different perspectives and cultures bring to an organization.
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- Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
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- Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
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- Customer focus - Building strong customer relationships and delivering customer‑centric solutions.
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- Ensures accountability - Holding self and others accountable to meet commitments.
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- Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
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- Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem‑solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.
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- Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem‑solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.
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- Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.
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To be successful in this role you will need the following nn
- High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
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- 3-4 years of relevant administrative, reporting, data coordination, or business support experience.
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- Experience working with databases, spreadsheets, reporting tools, or business systems preferred.
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- Exposure to quality reporting, process documentation, ERP systems (SAP/Movex), or project support will be highly regarded.
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- The ability to influence and engage stakeholders at all levels, from site teams through to senior leadership.
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- 10% travel with other sites and availability to be onsite as required
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Compensation And Benefits nn
- Participation in an annual variable compensation (bonus) program
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- Annual remuneration reviews
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- Salary continuance insurance
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- Comprehensive Cummins product training provided
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- Cummins Employee Discount program – Includes Discounts withselect private health insurance, PC software/hardware and a range of vehicles
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- Onsite parking
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- Employee Assistance Program available to employees
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- Quality function's transition from Movex to SAP
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- Define future-state Quality business processes and controls
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- Review and approve business requirements, process maps, and Quality functional specifications
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- Ensure Quality requirements are fully integrated within strategic & major accounts, Manufacturing, Inventory Management, Service Operations, and Customer Support processes ( all defined process currently supports different BU Quality process control)
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- Identify business risks associated with process changes and implement mitigation plans
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- Support deployment, hypercare, and post-go-live stabilization activities.
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- support migration of Quality KPI reporting from Movex into SAP and approved enterprise reporting platforms.
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- Support Data Analyser to create and maintain a comprehensive inventory of existing Quality reports, dashboards, KPIs, and queries.
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- Document current Movex query logic, source tables, data relationships, business rules, and calculations.
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- Coordinate mapping of Movex fields, reports, and business logic to SAP data structures and reporting models.
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- Validate Movex-to-SAP field mappings and approve reporting requirements.
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- Work with Data & Analytics teams to design sustainable Power BI and SAP reporting solutions.
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- Assess reporting impacts resulting from SAP process changes.
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- Define reporting acceptance criteria and reconciliation requirements.
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- Ensure business-critical reporting remains available throughout the transition.
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- Support development of automated reporting solutions and reduced manual data extraction.
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Job n

Quality

Organization n

Cummins Inc.

Role Category n

On-site with Flexibility

Job Type n

Office

ReqID Relocation Package n

No

100% On-Site n

No

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📌 Quality Administrative Assistant (Victoria)
🏢 Cummins Asia Pacific
📍 Victoria