/n Description/n

/n /n What's it all about? /n /n Office & Facilities Management /n /n

- /n Coordinate day-to-day office operations to ensure a clean, secure, and functional workspace. /n
- /n Manage facility services including cleaning, waste management, security, and utilities. /n
- /n Liaise with landlords, contractors, and service providers regarding building maintenance and repairs. /n
- /n Oversee planned and reactive maintenance activities, ensuring minimal disruption to operations. /n /n /n Occupational Health & Safety (OH&S;) /n /n
- /n Support implementation and ongoing compliance with workplace health and safety policies and procedures in line with Victorian legislation. /n
- /n Conduct workplace inspections, risk assessments, and safety audits. /n
- /n Maintain incident and hazard reporting systems, ensuring timely investigation and resolution. /n
- /n Coordinate safety training, inductions, and emergency preparedness (e.g. fire wardens, evacuation drills). /n
- /n Liaise and report regularly to OMICRON’s international network of OH&S; professionals. /n
- /n Promote a culture of safety and continuous improvement. /n /n /n Office Purchasing & Inventory /n /n
- /n Manage procurement of office supplies, equipment, and services. /n
- /n Monitor stock levels and maintain inventory control systems. /n
- /n Source and liaise with vendors to ensure cost-effective and timely procurement. /n
- /n Process purchase orders and track expenditures in line with budget controls. /n /n /n Access & Security Management /n /n
- /n Administer access control systems (e.g. fobs, keys, visitor management). /n
- /n Ensure secure access protocols are followed by employees, contractors, and visitors. /n
- /n Maintain access registers and manage onboarding/offboarding access requirements. /n /n /n Vendor & Contractor Coordination /n /n
- /n Engage, coordinate, and monitor third-party contractors and service providers. /n




- /n Ensure all contractors comply with OH&S; requirements and site policies. /n
- /n Review service agreements and ensure deliverables are met. /n /n /n Administrative Support /n /n
- /n Provide general administrative support related to facilities and office management. /n
- /n Maintain records, reports, and documentation relating to facilities, quality, safety, and procurement. /n
- /n Assist with office-related projects, relocations, or improvements. /n /n /n What we’re looking for /n /n Skills & Experience /n /n
- /n Proven experience in office coordination, facilities management, or a similar role. /n
- /n Knowledge of OH&S; legislation and practices (Victoria preferred). /n
- /n Exposure to quality management and internal auditing. /n
- /n Experience in procurement, vendor management, and contractor coordination. /n
- /n Strong organisational and multitasking skills. /n
- /n Excellent communication and stakeholder management abilities. /n
- /n Ability to work independently and manage competing priorities. /n
- /n Comfortable working in cross-functional and international teams. /n
- /n Able to provide a National Police Check if requested /n /n /n Qualifications /n /n
- /n Certificate or Diploma in Business Administration, Facilities Management, or related field (desirable). /n
- /n OH&S; certification or training (desirable). /n /n /n Key Attributes /n /n
- /n Proactive and detailed-oriented. /n
- /n Strong problem-solving skills. /n
- /n High level of reliability and accountability. /n
- /n Customer-service mindset. /n
- /n Commitment to safety and continuous improvement. /n /n /n Work Environment /n /n
- /n Office-based role located in Mill Park, with occasional interaction with contractors and external providers. /n
- /n May require occasional after-hours coordination for urgent maintenance or safety matters. /n /n /n The position sounds exciting, but you do not fulfil all requirements yet? Show us your motivation and apply via www.omicron.jobs. /n /n OMICRON electronics Australia Pty Ltd /n Human Resources /n

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📌 Office & Facility Coordinator (Melbourne)
🏢 OMICRON electronics
📍 Melbourne