/n The Role/n As a Research Operations Assistant, you'll play an important role in supporting the College Research and Innovation portfolio through the coordination of day-to-day operational, administrative and stakeholder engagement activities. Working closely with research leaders, academics and professional staff, you'll help keep a broad range of research activities running smoothly while delivering responsive and high-quality support across the portfolio. /n This is an opportunity to work across a broad range of research activities, supporting governance processes, stakeholder engagement, reporting and operational initiatives that help enable a thriving research workplace. Working as part of a collaborative team, you'll build relationships across the University, provide high-quality support to stakeholders and develop your knowledge of the research sector. /n In this role you will: /n /n

- Liaise with researchers, research leaders, University stakeholders and external partners to facilitate research operational activities.

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- Coordinate the administrative and operational activities of College Research Centres, including reporting, reviews, compliance and governance processes.

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- Support the operation of research committees, advisory groups and working groups through the preparation of agendas, minutes, documentation and action tracking.

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- Assist with the coordination of research funding initiatives, strategic projects and portfolio-wide activities.

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- Maintain accurate records and reporting relating to research centres, funding schemes, partnerships and research initiatives.

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- Coordinate research-related events, engagement activities and review processes across the College.

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- Support portfolio communications, including stakeholder correspondence, shared mailboxes, website updates and information distribution.

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- Contribute to the continuous improvement of research operational processes, systems and service delivery.

/n /n These 2 positions are Full-time 2 year Fixed-term (Contingent) and will be located at the Callaghan Campus (Awabakal land). /n How will you inspire us?/n You will have: /n /n

- Completion of a degree without subsequent relevant experience; or completion of an associate diploma plus at least two years’ work experience; or an equivalent combination of relevant experience and/or education/training.

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- Knowledge of, or ability to rapidly acquire knowledge of, research and innovation activities and services within a higher education environment.

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- Demonstrated organisational skills with an elevated level of diligence and the demonstrated ability to use sound judgement and manage competing priorities.

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- Advanced people skills including the ability to contribute positively to a team environment demonstrating clear communication and mutual respect.

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- Excellent administration skills,



including experience working with organisational systems, financial or business processes, and the ability to interact effectively with a diverse range of people.

/n /n About our University/n The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability. /n About the Unit /n The College of Health, Medicine and Wellbeing at the University of Newcastle, strives to be effective by preparing exemplary, career ready health care and health research professionals, and producing world-leading research that builds capacity for excellence in healthcare intervention. /n What we offer/n The remuneration for this position is Higher Education Worker Level 5 + 17% superannuation and is commensurate with skills and experience. /n In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. /n These include: /n /n

- 17% super and salary packaging.

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- Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.

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- Discounts on private health insurance, gym memberships, software, travel and more.

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- A range of support and wellbeing programs.

/n /n For more information on benefits and conditions, please follow this link. /n Your next steps/n Important information before you apply: /n /n

- If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.

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- Applications for this position will only be accepted from those with Australian residency or a valid work permit.

/n /n Your application must include: /n /n

- Your resume.

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- A cover letter outlining your motivation to apply for this opportunity.

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- A statement addressing each of the essential criteria listed below the ‘how will you inspire us – you will have:’ heading in this advert using an example for each to demonstrate (these may differ slightly from the Position Description).

/n /n Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 3 pages. /n We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to [email protected]. /n We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process. /n Our assessment process/n Typically candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process: /n /n

- Interview (an ‘in person’ interview will be conducted as part of the process)

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- Referee checks

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- Pre-employment checks as appropriate to the role

/n /n Our University is committed to creating a safe, respectful, and inclusive workplace for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive. /n As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes. /n The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University. /n Our adherence to the Code is about more than compliance – it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable. /n Contact Us/n For specific position enquiries, please contact Shirley Savy, Senior Manager, Research and Innovation via email [email protected] /n Having technical difficulties?

Please reach out to us: [email protected] Please note, we do not accept email applications. /n Closing date: Thursday, 8 October 2026 at 11.59pm AEDT /n We are excited to be Looking Ahead with you /n The University of Newcastle is an equal opportunity employer committed to equity, diversity and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply. /n The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Birpai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present. /n /n /n

📌 Research Operations Assistant (Newcastle)
🏢 University of Newcastle
📍 Newcastle