Join a high-performing project marketing team.

Real Estate Champions is a leading project marketing and selling specialist, working across some of Melbourne’s most exciting residential developments. We are seeking an experienced and highly organised Real Estate Sales and Office Administrator/PA to the Director to join our team on a fixed-term contract basis, providing parental leave cover. This is a temporary position, with the successful applicant performing the duties of the existing Real Estate Sales and Office Administrator/PA to the Director while they are on parental leave, commencing as soon as possible and continuing until approximately January 2028. This position is being offered as a 9am – 5pm position, however school hours Monday – Friday are also available.

This is a fantastic opportunity for someone who enjoys working in a fast-paced real estate environment, loves keeping things organised and takes pride in providing exceptional service to buyers, vendors and the sales team.

About the role

As the Sales and Office Administrator/PA to the Director, you will play an important role in supporting our sales team and Director and ensuring the administration behind our listings, sales and transactions runs smoothly.

You will work closely with the Director, Sales Agents and wider administration team, providing hands-on support across real estate sales administration, contracts, purchaser communication, reporting, general office coordination and personal assistance to the Director.

Key responsibilities:

● Providing high-level administrative support to the sales team and Director.

● Managing our Agent Box database.

● Coordinating and completing sales marketing campaigns.





● Creating marketing collateral in Canva.

● Preparing and maintaining sales files, contracts, forms and other real estate documentation.

● Ensuring sales documentation is accurate, complete and processed in a timely manner.

● Completing and managing identity and property purchase verifications required under the Anti Money Laundering and Counter Terrorism Financing Act.

● Communicating professionally with purchasers, vendors, solicitors, conveyancers and other stakeholders.

● Monitoring important dates, deadlines, appointments and follow-ups.

● Maintaining accurate sales databases, spreadsheets and reporting.

● Assisting with sales settlements and post-sale administration.

● Preparing correspondence, emails and other documentation.

● Managing the reception desk, answering telephone enquiries and providing concierge-level customer service.

● Maintaining electronic and physical filing systems.

● Providing general administrative support to the Director and sales team.

● Providing personal assistance to the Director.

About you

You will be an organised, proactive and confident administrator who enjoys being the person who keeps everything moving.

To succeed in this role:

● Previous, recent experience in Real Estate sales administration is ESSENTIAL.

● Excellent written and verbal communication skills.





● Strong attention to detail and accuracy.

● Excellent organisational and time-management skills.

● The ability to multitask and prioritise in a busy environment.

● Confidence communicating with purchasers, vendors, agents and professional stakeholders.

● Strong computer literacy and confidence learning new systems.

● The ability to follow established processes and procedures.

● Professional discretion and a high level of confidentiality.

● A positive, team-focused attitude.

● The ability to work independently and take initiative.

● A genuine commitment to providing excellent customer service.

Experience with real estate software Agent Box and Canva will be highly regarded.

Why join Real Estate Champions?

This is an opportunity to join a growing project marketing business where no two days are the same.

You will work alongside an experienced and supportive team and gain exposure to a diverse range of residential homes and property projects, purchasers, vendors and sales campaigns.

If you are looking for a fixed term opportunity where you can make a genuine contribution, work with a excellent team and be involved in exciting property projects, we would love to hear from you.

To Apply

IMPORTANT: Please submit your resume together with a brief cover letter addressed to our Director, Mark Jones outlining your experience and what interests you about joining Real Estate Champions. Only shortlisted candidates will be contacted.

All applications will be treated in the strictest confidence. For further information, please email [email protected].

NO AGENCIES PLEASE

📌 Sales and Office Administrator/PA to the Director – Parental Leave | Fixed Term (Frankston)
🏢 Real Estate Champions
📍 Frankston