Job Description

n

We are partnering with a dynamic organisation to find a highly organised professional to join their Support Team. Our client requires a proactive and solutions-focused individual who can comfortably handle competing priorities while working independently.

About Our Client n

We are partnering with a dynamic organisation to find a highly organised professional to join their Support Team. Our client requires a proactive and solutions-focused individual who can comfortably handle competing priorities while working independently.

About the Role n

This position serves as the vital first point of contact for internal staff, visitors, and customers. Reporting directly to the Support Team Leader, you will deliver essential day-to-day office coordination and administrative support across multiple locations. You will work closely with various internal departments, including Operations, Service/Engineering, Finance, and HR, alongside external vendors.

Key Responsibilities n

n
- Managing reception duties, greeting visitors, and handling incoming calls.
n
- Triaging customer enquiries, phone queries, and purchase order enquiries.
n
- Coordinating office supplies, logistics, ordering, and deliveries across multiple sites.
n
- Supporting day-to-day staff requests for printing, meeting setups, and catering.
n
- Maintaining office presentation standards, including the daily cleaning of the kitchen and common areas.
n
- Booking and coordinating domestic and international flights and accommodation.
n
- Processing weekly corporate travel invoices and ensuring accurate project codes are allocated.




n
- Managing building access through the issuance and removal of FOBs.
n
- Managing user accounts across BP and Zettanet, and administering Bluebeam licence records in Pronto.
n
- Logging and managing ad-hoc tickets in the OSCAR Task Management System.
n
- Providing administrative support to Accounts Payable, assisting with invoice processing and coding checks.
n
- Coordinating uniforms, managing Graduate Shared Houses, and assisting with training logistics, such as setting up ASHRAE courses.
n

Key Skills & Experience nn
- Previous experience in reception, office administration, operations support, or facilities coordination is preferred.
n
- Previous experience supporting administrative or finance functions, such as invoice processing and coding, is highly desirable.
n
- Strong professional communication skills and a dedicated customer service approach.
n
- Excellent organisation and time management skills.
n
- High attention to detail, particularly with project codes, invoices, and compliance tasks.
n
- Professionalism and discretion when handling confidential access, employee, and finance information.
n
- Desirable experience using systems like Pronto, Bluebeam, OSCAR, Telstra account administration, and Google Workspace or Microsoft Office.
n

Why Apply? n

If you enjoy working across various systems, coordinating with multiple departments, and ensuring smooth office operations, this is the perfect prospect. Join a collaborative environment where your proactive approach will be highly valued.

n

#J-18808-Ljbffr

📌 Reception & Office Administrator (Monash)
🏢 Prospex Recruiting
📍 Monash