- Take ownership of a broad role with plenty of variety in your day-to-day.
- Work closely with two Partners & build strong relationships across the practice
- Join a supportive environment where collaboration and initiative are valued.

At WK, we’re not a traditional law firm. We’re a firm that genuinely backs its people, values collaboration, and knows that great legal outcomes are driven by strong support around the practice.

We are looking for an experienced Practice Administrator to join our Professional & Financial Risks team in Melbourne. In this role, you will provide dedicated support to two Partners while working closely with lawyers and support teams across the practice.

This is a varied role covering matter administration, document preparation, diary coordination, client reporting and billing. You will be joining a collaborative team where you can take ownership of your work, build strong stakeholder relationships and contribute to the smooth day-to-day running of the practice.

The role:

- Provide high-quality administrative support to two Partners and the broader team.
- Open current matters, complete conflict checks and maintain accurate client and matter information.
- Coordinate diaries, meetings, deadlines, court dates and supporting materials.
- Prepare, format and finalise legal documents, correspondence and agreements.
- Maintain electronic files and support document management and file closure processes.
- Assist with monthly billing, including WIP reports, prebills, billing requirements and client invoices.
- Coordinate client reporting, presentations, events and business development activities.




- Provide additional support across the team during busy periods and periods of leave.

About you:

- Previous experience as a Legal Secretary, Legal Administrative Assistant, Practice Administrator or similar.
- Strong administrative skills gained within a legal or professional services environment.
- Litigation experience and an understanding of court processes would be advantageous, but are not essential.
- Highly organised, with the ability to manage competing priorities and a high volume of work.
- Experience supporting billing processes and maintaining accurate matter and client records.
- Strong attention to detail and confidence preparing and formatting legal documents.
- Proficiency in Microsoft Office, with experience using iManage, Aderant or similar legal systems beneficial.
- A proactive and collaborative approach, with strong written and verbal communication skills.

Why Wotton Kearney?
At WK, you'll join a high-performing and supportive team where your contribution is genuinely valued. We invest in our people, encourage new ideas and provide opportunities to grow your career while maintaining balance and flexibility.

- FLEX for all. We care about client outcomes, quality, and business and cultural contributions.




- Our mentoring program offers continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
- Our culture sets us apart. Collegiate, open, innovative, passionate about everything we do.
- We give back to the community. Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there's a way for everyone to contribute.
- Leaders of the pack. Work with a firm that understands its purpose, has a singular focus on the insurance industry and is excited by the potential for growth in our market!
- Supporting you with generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.

How to apply:
Please navigate via the “apply now” link.

We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.

If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner on [email protected]

We’re doing this recruitment in-house!
We are not accepting submissions from recruitment agencies for this role. We’d love to hear from you directly! Any CV’s sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable.

📌 Practice Administrator (Melbourne)
🏢 Wotton + Kearney
📍 Melbourne