East to West Plant Services is looking for a highly organised and proactive Executive Assistant to support the Director and help manage the day-to-day running of the office.
This is a varied role suited to someone who can stay one step ahead, manage competing priorities and bring structure to a busy and growing business.
The Role
Provide day-to-day administrative support to the Director
Manage diaries, meetings, appointments and travel arrangements
Monitor emails and assist with correspondence and follow-ups
Prepare documents, reports, presentations and meeting notes
Coordinate internal meetings and track actions
Liaise with employees, clients, suppliers and external stakeholders
Support invoicing, purchase orders and general office administration
Maintain company records, filing systems and confidential documents
Order office supplies and coordinate office requirements
Assist with employee onboarding and internal communications
Support the wider management and operations teams as required
Identify ways to improve administrative processes and office efficiency
About You
Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator
Excellent organisational and time-management skills
Strong written and verbal communication
Confident managing multiple priorities in a rapid-paced environment
High attention to detail and robust follow-through
Professional, approachable and comfortable dealing with people at all levels
Able to handle sensitive and confidential information appropriately
Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
Experience within construction, civil infrastructure, plant hire or a similar operational workplace would be advantageous
About East to West
East to West Plant Services supports major civil construction and infrastructure projects through specialist plant, equipment and skilled operators.
This is an opportunity to work closely with the Director, gain broad exposure across the business and play an significant role in supporting the company’s continued growth.
Please use the "Easy Apply" button.
📌 Executive Assistant Mascot (Australia)
🏢 East To West Plant Services
📍 Australia
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