Office Assistant -Fluent English and Mandarin- School-hours flexibility welcome

Stronghold Engineers is seeking an organised, proactive Office Assistant to support our busy engineering team and help keep the day-to-day operations of the office running smoothly.

Key responsibilities
Handle incoming calls, emails and general client enquiries
Make outgoing calls to arrange site inspections and follow up with clients
Assist with invoicing, accounts and payment follow-ups
Prepare and issue fee proposals and certification documents to clients
Monitor engineers' job schedules and update clients on project progress
Manage and update the company website and social media
Provide general administrative support to management and the engineering team
Order and maintain office supplies
Maintain a skilled, tidy office and meeting room
Other add-hocs and report to director assistant

About you




Previous experience in office administration or office management is highly recommended
Professional phone manner and email written skill
Highly organised with the ability to multitask in a busy workplace
Strong computer skills and confidence using up-to-date technology and AI tools such as ChatGPT
Experience with Xero is preferred
Excellent communication and teamwork skills
You must hold a valid visa to apply for this job
Engineering or construction industry experience is desirable but not essential

About us

Stronghold Engineers is a multidisciplinary engineering consultancy based in Ultimo, Sydney. Since 2016, we have delivered more than 10,000 projects across structural, civil, stormwater, traffic, façade and remedial engineering, working on residential, commercial and retail projects throughout Australia.
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📌 Office Assistant Fluent English And Mandarin School Hours Flexibility Welcome Sydney
🏢 Stronghold Engineers
📍 Sydney