Job Description
Location: Smithfield, Sydney NSW
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Hi-Tec Oils is an Australian-owned manufacturer and distributor of lubricants and automotive products, with a strong presence across motorsport, racing, automotive and national events.
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We are looking for a Marketing Coordinator to join our team and provide support across marketing, events, motorsport, merchandise and executive administration.
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This is a great opportunity for someone at the beginning of their career who is organised, enthusiastic and keen to learn. The role offers exposure to a broad range of marketing and business activities, with plenty of variety from day to day.
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About the Role
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Working closely with the marketing team and Company Owner, you will provide administrative and coordination support across events, sponsorships, merchandise and marketing activities, as well as assisting with executive administration.
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You will help keep things organised behind the scenes — coordinating bookings, suppliers, merchandise, freight, event requirements and general administration.
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This role would suit someone who enjoys being busy, is comfortable working across different tasks and takes pride in getting the details right.
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Key Responsibilities
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Marketing & Events
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Assist with the coordination of racing events, trade shows, sponsorships and promotional activities
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Assist with event bookings, schedules, timelines and logistics
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Liaise with suppliers, event organisers, venues and freight providers
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Assist with ordering and organising branded merchandise and promotional materials
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Maintain merchandise stock levels and inventory records
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Coordinate freight and delivery of event equipment, merchandise and promotional materials
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Assist with sponsorship activations and event preparation
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Maintain marketing calendars, databases and documentation
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Assist with invoices,



purchase orders and general marketing administration
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Support the marketing team with other projects and tasks as required
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Executive Support
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Provide administrative support to the Company Owner
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Assist with coordinating travel and accommodation
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Organise meetings, catering and event requirements
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Assist with preparing documents, presentations and other information
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Help coordinate schedules, bookings and follow-ups
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Complete general administrative tasks as required
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Handle confidential information professionally and appropriately
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About You
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You don't need extensive experience — we're looking for someone with the right attitude, organisation and willingness to learn.
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You will ideally have:
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Some experience in administration, marketing, events, customer service or a similar environment
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Strong organisational and time management skills
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Excellent attention to detail
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Good written and verbal communication skills
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A positive and proactive attitude
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The ability to manage multiple tasks and changing priorities
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Confidence communicating with suppliers and internal stakeholders
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Good Microsoft Office skills
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A willingness to learn and take on new responsibilities
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An interest in motorsport, racing, automotive or events is highly regarded
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Previous marketing experience is not essential for the right candidate. If you are organised, reliable, enthusiastic and keen to develop your skills, we would like to hear from you.
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What We Offer
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An opportunity to build your career in marketing and events
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Exposure to national motorsport, racing and automotive events
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Direct exposure to senior leadership
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A varied role where no two days are the same
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Support and development in a hands-on environment
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Full-time permanent employment
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Career growth opportunities as you develop your skills
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The chance to work with an Australian-owned and established automotive brand
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📌 Marketing Coordinator (New South Wales)
🏢 Hi-Tec Oil Traders
📍 New South Wales