We are looking for an organized and detail-focused Accounts/Administration Officer to join our Head Office Finance team.
This is a hands-on role responsible for the day-to-day management of accounts payable and accounts receivable of multiple entities, helping ensure suppliers are paid accurately and on time, customer accounts are kept up to date, and financial records are maintained accurately, while also attending to the day to day office administration duties.
You will work closely with the Head Office Finance & Payroll Manager and other teams across the business and will play an significant role in maintaining strong financial controls and cash flow management.
Key Responsibilities
Accounts Payable
Process and code supplier invoices accurately and in a timely manner
Match invoices to purchase orders and supporting documentation
Prepare supplier payment runs
Reconcile supplier statements and investigate discrepancies
Maintain supplier records and banking details
Respond to supplier queries
Ensure invoices have the appropriate approvals before payment
Assist with month-end accounts payable reconciliations and reporting
Accounts Receivable
Raise and issue customer invoices and credit notes
Monitor outstanding accounts and aged receivables
Follow up overdue invoices and maintain regular communication with customers
Resolve invoice and payment discrepancies
Provide customer statements when required
Finance & Administration
Assist the Head Office Finance & Payroll Manager with month-end close activities
Work collaboratively with internal teams to resolve invoicing, purchasing and payment queries




Provide general support to the Finance team as required
Day to Day administration activities such as courier bookings/ Stationery Orders/Mail Retrieval/Coles Orders
About You
Previous experience in an Accounts Payable, Accounts Receivable or similar finance role
Strong attention to detail and a high level of accuracy
Experience using accounting software such as Xero, MYOB or similar
Strong Microsoft Excel skills
Excellent organisational and time-management skills
Confidence communicating with suppliers, customers and internal stakeholders
Ability to manage competing priorities and meet deadlines
A proactive approach to identifying and resolving discrepancies
Ability to work both independently and as part of a team
Experience working within a multi-entity, multi-currency or international business would be highly regarded.
What We're Looking For
We are looking for someone who takes ownership of their work and understands that AP and AR are more than processing transactions. You will be comfortable following up outstanding items, asking questions when something doesn't look right and ensuring issues are resolved rather than simply passed on.
You will be joining a collaborative Finance team where accuracy, communication and meeting deadlines are important.
Why Join Us?
This is a great opportunity for someone looking to develop their finance career within a growing business. The role provides exposure across both payables and receivables and the opportunity to build broader finance and accounting experience over time.
If you are organised, commercially minded and enjoy keeping things running smoothly, we'd love to hear from you.
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📌 Accounts/Administration Officer (New South Wales)
🏢 IMS Global
📍 New South Wales