Join our team to support senior leaders in delivering exceptional outcomes for our clients.
As an Executive Assistant in Equities Sales & Marketing, you'll be at the heart of our operations, ensuring seamless support to enable our teams to focus on what matters most.
This is your opportunity to grow your career, build strong relationships, and contribute to a culture of excellence.
You will work closely with colleagues both locally and globally, helping us deliver outstanding results in a dynamic environment.
You'll use strong judgement with a collaborataive, team-first approach to manage priorities, coordinate logistics, and deliver a consistently high standard of administrative and operational support.
You'll also partner with other Executive Assistants to ensure seamless coverage and consistent suport for key stakeholders.
Job Responsibilities
Executive & Business Support
Manage complex calendars, coordinate meetings across multiple time zones, anticipate needs, and proactively resolve scheduling conflicts.
Screen and prioritize calls, emails, and business requests while handling confidential information with discretion and strong follow-through.
Draft, edit, and quality-check professional communications, documents, presentations, and meeting materials.
Build and maintain strong relationships with internal and external stakeholders to deliver a seamless client and stakeholder experience.
Expenses (High-Volume) Invoices & Controls
Manage high-volume expense processing and invoice administration, ensuring accuracy, timely submission, policy compliance, and prompt resolution of discrepancies.
Logistics & Coordination




Coordinate domestic and international travel arrangements in compliance with firm policies and documentation requirements.
Organize and execute meetings and events, including agendas, materials, attendee coordination, and on-the-day logistics.
Support office operations and ad hoc projects by managing supplies, coordinating stakeholder inputs, tracking actions, and driving timely completion of deliverables.
Required Qualifications, Capabilities, and Skills
Minimum 3 years' experience as an Executive Assistant supporting senior leaders across large teams
Advanced organizational skills and attention to detail
Demonstrated sound judgement and discretion in confidential matters
Strong interpersonal, written, and verbal communication abilities
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook - incl. CoPilot)
Excellent telephone etiquette and ability to manage competing priorities
Proven experience managing complex calendars and travel arrangements
Business or Secretarial College diploma or equivalent qualification
Preferred Qualifications, Capabilities, and Skills
Experience supporting teams in an Equities Trading environment or equivalent dynamic workspace in financial services
Familiarity with expense management systems and invoice processing
Experience coordinating logistics across multiple locations
Ability to work effectively with remote teams
Experience leading or supporting ad hoc projects
Advanced proficiency in Microsoft Office applications
Demonstrated adaptability in a fast-paced, dynamic setting
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📌 Executive Assistant, Equities Sales & Marketing (Sydney)
🏢 JPMorgan Chase
📍 Sydney