Job Description
Boutique Kitchens and Joinery – Northgate QLD
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Project Coordinator & Business Administrator
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Help drive the success of a growing premium joinery business
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At Boutique Kitchens & Joinery, we deliver high-quality joinery and interior fit-out projects across commercial, retail, hospitality and residential sectors.
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As our business continues to grow, we're looking for an organised, proactive and highly capable Project Coordinator & Business Administrator to become the operational backbone of the business.
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This is not your typical administration role.
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You'll work closely with our leadership team, Project Manager, Site Manager, suppliers, installers and external contract administration partners to ensure projects, people, compliance, schedules and systems stay organised and on track.
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If you're the type of person who naturally creates order, follows up actions, keeps everyone accountable and takes pride in making a business run smoothly, we'd love to hear from you.
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About the Role
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This is a highly varied role combining:
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Project Coordination
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Project setup and administration
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Maintaining project registers and records
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Meeting coordination and action tracking
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Work order preparation and issue
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Scheduling coordination and project milestone tracking
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Project close-out and handover documentation
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Commercial & Contract Administration Support
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Maintaining variation, delay and claims registers
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Coordinating information for external contract administration advisers
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Tracking approvals and commercial actions
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Supporting accounts receivable processes
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Assisting with progress claims and debtor follow-up
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People & Compliance Administration
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Employment contracts and HR administration
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Employee onboarding and offboarding
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Contractor onboarding and compliance management
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Maintaining licences, insurances, inductions and training records
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SWMS and WHS document administration
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Business Systems & Continuous Improvement
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Maintaining business systems and data accuracy
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Supporting workflow meetings and reporting
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Improving administrative processes and procedures
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Document control and records management
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About You
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You may currently be working as a:
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Project Coordinator
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Construction Administrator
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Contracts Administrator
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Office Manager
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Operations Coordinator
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Business Administrator
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Project Support Officer
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To succeed in this role you'll be:
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Highly organised and detail oriented
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Comfortable managing multiple priorities simultaneously
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Confident following up people and holding actions accountable
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Proactive rather than reactive
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Strong with systems, technology and process improvement
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Professional in your communication with clients, suppliers and team members
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Able to identify issues before they become problems
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Skills & Experience
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Ideally you'll have:
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Experience in project coordination, construction administration or business administration
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Solid Microsoft 365 and Excel skills
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Experience maintaining business systems and project records
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Excellent written and verbal communication skills
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Strong attention to detail and follow-through
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Experience working in construction, manufacturing, joinery, building, fit-out or a related industry
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Desirable:
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Experience with Innergy or similar ERP/project management systems
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Understanding of WHS compliance and contractor management
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Experience with claims, variations or contract administration
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Construction White Card
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Why Join BKJ?
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Diverse and interesting role with genuine variety
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Work closely with senior leadership
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Opportunity to influence systems and process improvement
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Growing and ambitious business
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Supportive and collaborative team environment
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Long-term career development opportunities
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📌 Business And Project Coordinator (Queensland)
🏢 Boutique Kitchens and Joinery
📍 Queensland