Job Description
Austmine, the leading industry association for the Australian Mining Equipment, Technology and Services (METS) sector, is seeking a highly organised and proactive Event Coordinator to join our team.
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About the role
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This is an opportunity to be part of a team delivering some of the mining industry's most respected events, connecting leaders from mining companies, METS businesses, government and industry.
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Working closely with the Events Managers, you will help coordinate a national portfolio of events and webinars. From managing registrations through to coordinating venues, suppliers and onsite delivery, you will play a key role in creating professional and engaging experiences for our members and stakeholders.
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No two days are the same. One day you may be setting up a webinar with industry leaders, the next coordinating a networking event, managing attendee communications or supporting event delivery onsite. If you enjoy working in a fast-paced environment, building relationships and bringing events to life, we'd love to hear from you.
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Event Coordination & Delivery
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Coordinate registrations, attendee communications and event administration across Austmine's events and webinars.
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Assist with event planning, timelines, run sheets and delivery schedules.
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Support onsite event delivery and attendee management.
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Speaker & Sponsor Coordination
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Coordinate speaker and sponsor requirements, briefing materials and event logistics.
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Liaise with presenters to collect biographies, presentations and supporting information.
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Support the delivery of sponsorship benefits and stakeholder communications.
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Set up and manage webinar registration pages and virtual event platforms.
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Coordinate presenter briefings and webinar logistics.
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Support live webinar delivery, including presentations, Q&A; sessions and technical troubleshooting.
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Event Logistics & Administration
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Coordinate venues, catering, audiovisual suppliers and event materials.
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Maintain accurate event records, registrations and reporting through CRM systems.
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Support post-event reporting, surveys and feedback collection.
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About you
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To be successful in this role, you will have:
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A qualification in Events Management, Marketing, Communications or a related discipline
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At least two years' experience in event coordination or event administration
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Experience coordinating webinars and virtual events desirable
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Strong organisational and time management skills with exceptional attention to detail
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Excellent written and verbal communication skills
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A customer-focused approach and solid stakeholder management skills
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The ability to manage multiple priorities in a fast-paced environment
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Australian working rights is required
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What Austmine offers
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The opportunity to make a real impact in a not-for-profit organisation that champions collaboration, innovation, leadership and integrity
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A supportive and cooperative team culture
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Flexible working arrangements
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Two days of gifted leave per year (your birthday and an additional day at Christmas)
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Staff recognition program
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Employee Assistance Program, providing holistic health and wellbeing support, including confidential counselling services

📌 Event Coordinator (New South Wales)
🏢 Austmine
📍 New South Wales