Job Description
You will help manage the day-to-day administration of the Ag & Earth hire business while also providing accounting and administrative support across Ag & Earth and Armour Group.
This is a varied role combining accounts, administration, hire coordination and customer service.
Key responsibilities
Responding to customer hire enquiries by phone and email
Preparing quotes and hire documentation
Booking machinery and maintaining accurate records within hire management system
Issuing hire contracts and ensuring required paperwork iscompletedCoordinatingwith yard and workshop teams to ensure machinery is ready for collection or delivery
Ensuring returned equipment and completed hires are correctly processed and closed
Following up outstanding paperwork, photos, accounts and internal actions
Accounts payable and accounts receivable
Bank reconciliations
Credit card and fuel account reconciliations
Processing and allocating invoices and payments
Following up outstanding customer accounts
Maintaining accurate financial records in Xero
Assisting senior accounts staff with month-end processes and general accounting tasks
Sharing reception and telephone duties across both businesses
Maintaining accurate electronic records and filing
About you
At least 2 years' experience in administration, accounts, bookkeeping or a similar office-based role
Experience using Xero, or strong experience with comparable accounting software




A sound understanding of basic accounting concepts, including accounts payable, accounts receivable and bank reconciliations
Robust computer and general administration skills
Excellent attention to detail, particularly when working with numbers and financial information
The ability to prioritise and manage multiple tasks in a busy environment
Confident written and verbal communication skills
A proactive approach to following up outstanding tasks and seeing jobs through to completion
A willingness to learn about agricultural and earthmoving machinery
About us
Ag & Earth is a family-owned agricultural and earthmoving equipment hire business based in Moss Vale, operating alongside our sister company, Armour Group, an established agricultural machinery dealership.
As our hire business continues to grow and we introduce a new hire management system, we are looking for an experienced Administration & Accounts Officer to become a key part of our team.
Salary reviews at six and twelve months based on agreed performance milestones
Monday to Friday, 8:00am–4:30pm — no weekends
Training in our machinery range and hire management system
Support and training from experienced accounts staff
A varied role where no two days are exactly the same
The opportunity to take ownership of the hire administration function as the business grows
Potential career progression into Hire Operations Coordination, Hire Sales or Account Management

📌 Hire Administration & Accounts Officer (New South Wales)
🏢 Largo Partnership
📍 New South Wales