Job Description
FULL-TIME HOURS (38 hours per week over 4 days)
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SURGICAL PRACTICE, MELBOURNE CBD
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TEAM ENVIRONMENT
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CLOSE TO ALL FORMS OF PUBLIC TRANSPORT
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We are seeking an experienced and highly organised Medical Secretary / Personal Assistant to join a dynamic group practice of Oral and Maxillofacial Surgeons in a modern, purpose-built facility in the heart of Melbourne CBD.
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This is an exciting opportunity to become part of a supportive, professional team dedicated to delivering outstanding patient care. The clinic is conveniently located close to all public transport and offers access to on-site amenities including a café and fitness centre.
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About the Role:
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This position is ideal for a proactive and detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively. You will play a key role in ensuring the smooth day-to-day operation of the practice while providing exceptional service to patients and clinicians.
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Key Responsibilities:
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Managing a high-volume phone line with professionalism and efficiency
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Coordinating patient bookings and scheduling appointments
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Supporting consulting sessions and assisting clinicians as required
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Preparing patient accounts and documentation
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Organising theatre and hospital bookings
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Maintaining accurate patient records and digital files
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Working with Xestro medical software system (experience ideal, but not essential)
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To be successful in this role, you will have:
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Previous experience in a surgical or specialist practice (dental experience also considered)
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Strong computer skills with fast and accurate keyboard ability
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Excellent communication and interpersonal skills
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The ability to multitask and prioritise effectively
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A team-focused attitude with a high level of professionalism
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Reliability, punctuality, and a well-presented appearance
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The offer in Brief:
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Permanent full-time position (38 hours per week, across 4 days)
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A modern and well-equipped working environment
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A supportive and team-oriented team culture
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The opportunity to build a long-term career in specialist surgical practice
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📌 Medical Secretary - Fulltime (Victoria)
🏢 Doctors Secretarial Agency
📍 Victoria