Administration & Accounts Assistant – Casual
Deep Blue Hotel & Hot Springs | Warrnambool
Deep Blue Hotel & Hot Springs is seeking an organised, reliable and capableAdministration & Accounts Assistantto join our administration team on a casual basis.
This is a varied, hands-on role supporting the day-to-day administration and accounts functions of a busy hospitality business.
You'll work across invoicing, accounts receivable, data entry, banking administration, reporting support and general office administration, while gaining exposure to a range of hospitality and business systems.
You'll work as part of a small administration team, alongside an existing Administration Assistant who works two days per week, with complementary days providing continuity across the administration function.
We are looking for someone who enjoys working with numbers and systems, has excellent attention to detail and takes pride in keeping things accurate and organised.
You don't need to know all of our systems when you start.
What is important is that you arecomputer savvy, comfortable learning current software and confident moving between different systems and tasks.
Experience in hospitality would be an advantage, but applicants with strong administration or accounts experience from other industries are equally encouraged to apply.
What you'll be doing
Your responsibilities will include:
Processing supplier invoices and maintaining accurate accounts payable records and supporting documentation
Checking invoices, following up missing paperwork and credits, and maintaining supplier account information
Creating and issuing customer and company invoices




Assisting with accounts receivable, including statements, payment allocation and follow-up of outstanding accounts
Assisting with banking administration and maintaining accurate supporting records
Maintaining organised electronic and paper filing systems
Completing accurate data entry across spreadsheets, accounting software and hospitality systems
Running and downloading standard operational and financial reports
Updating regular administrative and reporting spreadsheets
Assisting with monthly commission reporting and account reconciliations
Monitoring shared inboxes and responding to or directing routine enquiries
Following up information and paperwork from suppliers, customers and other departments
Providing general administration support across the business
Providing additional administration coverage during annual leave, Victorian school holiday periods and other staff absences
About you
You will ideally have:
Previous administration, accounts or office experience
Strong computer skills and confidence learning new systems
Valuable Microsoft Excel and Outlook skills
Excellent attention to detail, particularly when working with financial information
Strong organisational and time-management skills




The ability to manage routine tasks accurately while also responding to changing priorities
Confidence communicating professionally with suppliers, customers and staff
The ability to work independently once trained
A willingness to ask questions and investigate when something doesn't look right
A high level of discretion and understanding of confidentiality
A dependable, flexible and proactive approach to work
Experience with accounting, POS, property management or hospitality systems would be an advantage, but is not essential
Hours and availability
This is acasual positionworking as part of a small administration team.
Regular days and hours can be discussed with the successful applicant.
As the position forms part of a shared role,flexibility to work additional days or hours during annual leave and Victorian school holiday periods is important.
Applicants should therefore have reasonable availability to assist with additional coverage at these times.
The role is based on-site atDeep Blue Hotel & Hot Springs in Warrnambool.
Why join us?
This is a great chance for someone who enjoys variety and would like to build their administration and accounts experience within a diverse hospitality business.
You'll work across a broad range of administrative functions and systems, with the chance to develop your skills and take on greater responsibility as you become familiar with the business.
The role would particularly suit someone who isorganised, dependable, comfortable with technology and enjoys being the person who keeps things running smoothly behind the scenes.
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📌 Administration & Accounts Assistant (Warrnambool)
🏢 Deep Blue Hotel and Hot Springs
📍 Warrnambool