DescriptionRole Overview
We are seeking a highly organised and proactive Assistant to support the Australian Equities team.
Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team.
This is a position of trust that requires strong judgement, discretion and a high level of personal integrity.
The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced environment.
Key Responsibilities
Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently
Manage diaries and inboxes, coordinating internal and external meetings
Organise meetings, book meeting rooms and arrange catering
Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy
Process and manage expenses via Concur, ensuring timely submission and reconciliation
Act as a key point of contact for internal and external stakeholders
Manage team communications, including handling calls, emails and general correspondence
Provide front-of-house support when required, including greeting clients and managing calls
Support the organisation of client meetings, roadshows and events
Maintain accurate records, databases and filing systems,



including printing, scanning and e-filing
Track office supplies and order stationery as required
Coordinate couriers and manage incoming and outgoing deliveries
Assist with ad hoc projects, research tasks and broader team initiatives
Provide support to the Corporate Access team where required
Provide cover for front of house as needed
Ensure confidentiality is maintained across all communication and materials
Skills & Experience
Previous experience in an administrative or team assistant role, ideally within financial services
Strong organisational skills with the ability to manage multiple priorities and deadlines
High attention to detail and accuracy, including data entry and record keeping
Proficiency in Microsoft Office Suite (Word, Excel and Outlook)
Experience with Concur or similar expense systems highly regarded
Excellent written and verbal communication skills, with a professional and confident telephone manner
Proven ability to multitask, prioritise and meet strict deadlines
Ability to build strong working relationships across teams
Personal Attributes
Proactive and takes initiative, with a strong sense of ownership
Discreet and trustworthy, with the ability to handle sensitive information
Calm under pressure and adaptable to changing priorities
A team player with a positive, flexible and approachable attitude
Qualified, polished and confident in manner

📌 Equity Administrative Assistant, Sydney
🏢 Jefferies Financial Group
📍 Sydney