Onefocus is an integrated insurance broking, private wealth and accounting & advisory firm supporting small to medium sized businesses, business owners and their families.
We are seeking an organised, proactive and service focused Administration Assistant to support the smooth day-to-day operation of our office and provide administrative support across the business.
This is a varied role suited to someone who enjoys working with people, systems and competing priorities, and takes pride in keeping things organised and running efficiently.
Why join onefocus?
Join a collaborative professional services firm with a broad range of expertise
Work in a varied role with exposure to administration, finance, systems and process improvement
Contribute to a positive and professional workplace
Use modern accounting, workflow and AI-enabled tools
Additional 4 wellbeing days each year on top of annual leave
Be part of a business focused on delivering practical, personalised outcomes for clients
About the role
Reporting to the General Manager of Operations, you will help maintain a professional and productive office environment while supporting staff across our insurance broking, private wealth and accounting & advisory teams.
Your responsibilities will include:
Welcoming clients and visitors
Managing incoming calls, mail and general correspondence
Coordinating office supplies, maintenance, contractors and building requirements
Identifying opportunities to improve processes through technology and AI tools and platforms




Supporting staff onboarding and offboarding
Maintaining office equipment, asset registers and access cards
Coordinating staff and client events, catering and business travel
Assisting with reports, proposals, presentations, correspondence and other documents
Processing and paying supplier invoices and maintaining accounts payable
Reconciling credit card and bank transactions and maintaining supporting records
Recording and reconciling accounts receivable and assisting with debtor follow-up
Providing general administrative support across the business
About you
You will be organised, approachable and confident managing a variety of administrative tasks.
You will have:
Previous experience in administration, office coordination or a similar role within professional services
Strong attention to detail and excellent organisational skills
Clear and professional written and verbal communication skills
The ability to manage competing priorities and work independently
A helpful, practical and service focused approach
Advanced Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
Experience with Xero or similar accounting software including Hubdoc will also be well regarded
Experience or a robust interest in using AI tools to improve productivity and workflow efficiency
Basic knowledge of accounting principles helpful
This is a full-time office based role in the Melbourne CBD.
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📌 Administration Assistant (Melbourne)
🏢 ONEFOCUS CONSOLIDATED
📍 Melbourne