East to West Plant Services is looking for an organised and proactive Project Coordinator to support our growing project operations.
This role will coordinate personnel and plant compliance, maintain accurate operational records and ensure our people and equipment are fully prepared before arriving on site.
The Role
Coordinate employee onboarding across systems including Varicon, 3D Safety, Beakon and RIW
Book inductions and medicals to ensure employees are site-ready
Maintain training records and complete regular VEVO checks
Audit employee documentation across projects and internal systems
Manage plant onboarding, inspections and compliance documentation
Track plant servicing hours, movements, utilisation and inventory
Prepare weekly plant utilisation reports for the Operations Manager
Monitor plant damage and communicate repair and parts requirements
Track fuel usage and costs through MFD and Banlaw
Manage dry-hire dockets for the claims team
Raise purchase orders following the correct approval process
Maintain accurate project documentation, reports and daily records
Support the allocation team during busy periods
About You




Previous experience in project coordination, construction administration, plant operations or compliance is preferred
Strong organisational and time-management skills
Excellent attention to detail and record-keeping abilitylets>
Confident working across multiple systems and priorities
Clear and professional communication skills
Comfortable working in a fast-moving operational environment
Collaborative attitude and willingness to support the wider team
A qualification in business administration would be advantageous but is not essential
About East to West
East to West Plant Services supports infrastructure and construction projects with specialist plant, equipment and skilled operators.
We are continuing to grow and are looking for someone who can bring structure, accuracy and robust coordination to our project operations.
This is an excellent opportunity to join a growing business and play an important role in keeping our people, plant and projects operating safely and efficiently.
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📌 Project Administrator (New South Wales)
🏢 East To West Plant Services
📍 New South Wales