Executive Assistant, Investment Banking, SydneyWe are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and operational support to a team of bankers across multiple seniority levels within the Investment Banking Division in Sydney, Australia.This role requires a professional who thrives in a fast‐paced, high‐pressure workplace and demonstrates unwavering attention to detail, discretion, and reliability.
As an integral part of the team, you will play a critical role in enabling our bankers to operate at peak efficiency while delivering excellence to our clients.Role OverviewWe are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and operational support to a team of bankers across multiple seniority levels within the Investment Banking Division in Sydney, Australia.This role requires a professional who thrives in a fast‐paced, high‐pressure environment and demonstrates unwavering attention to detail, discretion, and reliability.
As an integral part of the team, you will play a critical role in enabling our bankers to operate at peak efficiency while delivering excellence to our clients.Key ResponsibilitiesExecutive Administration — Provide comprehensive support to bankers from Analyst to Managing Director level.Calendar & Meeting Management — Proactively manage complex schedules, coordinating internal/external meetings, conference calls, video conferences, and time zone alignment across global offices.Meeting Support — coordination of meeting materials for client and internal meetings, including printing, binding, scanning, and ensuring accurate distribution of documentation.Travel Coordination — Arrange domestic and international travel, accommodations, and itineraries, ensuring compliance with company travel policies.Telephone Coverage — Handle incoming calls, manage urgent/confidential communications with absolute discretion,



and relay accurate messages promptly.Expense Management — Prepare, submit, reconcile, and track team expenses via the Concur system, adhering to financial policies and timelines.Collaboration — Maintain strong working relationships with internal and external contacts regionally and globally, including clients, suppliers, and stakeholders.Coverage Support — Provide coverage support to other Banker Teams during when EA colleagues are on leave.General Administration & Projects — Support ad‐hoc projects, team initiatives, and operational improvements as needed.Required Skills & CompetenciesExecutive Assistant Experience — Previous experience supporting senior executives in an Investment Banking or high‐pressure corporate environment.High‐Level Travel Booking Expertise — Skilled in arranging travel for senior executives, managing competing priorities, and ensuring accuracy.Technology Proficiency — Strong skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with expense management systems (e.g., Concur).
Organisational Agility — Highly flexible, adept at adapting to shifting priorities in a dynamic, deadline‐driven setting.Attention to Detail — Demonstrated ability to deliver error‐free outputs under pressure.Time & Priority Management — Proven success in managing multiple tasks, schedules, and stakeholders simultaneously.Strong Communication Skills — Excellent written and verbal skills, able to interact professionally with individuals at all organisational levels.Interpersonal Excellence — Ability to develop and maintain collaborative relationships with colleagues and clients globally.Discretion & Confidentiality — Committed to managing sensitive information with the highest ethical standards.This position offers a rare opportunity to work at the centre of a high‐performing Investment Banking team while building a long‐term qualified career in financial services.
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📌 Executive Assistant, Investment Banking, Sydney
🏢 Jefferies
📍 Sydney