About VantageVantage powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises.
Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in creative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.Position OverviewThe Executive Assistant & Office Manager, APAC is a senior strategic support role providing trusted partnership to Asia Pacific leaders, combining executive assistance with regional office management oversight across Sydney.This role sits at the heart of the organization and interacts with employees at all levels, as well as external stakeholders.
The successful candidate is highly organized, adaptable, service-oriented, and thrives in a fast-paced, dynamic environment.
They bring a strong "can-do" mindset, excellent judgment, and a proven track record supporting senior leadership while managing office operations effectively.Key ResponsibilitiesExecutive & Administrative SupportManage complex calendars for Executives, including meetings across time zonesProactively manage email, correspondence, call screening, and follow-ups on behalf of leadersProvide end-to-end administrative support, including records management and confidential documentationPrepare meeting agendas, attend meetings, capture minutes, and track action items to completionServe as a key point of contact between Executives, internal teams, clients,



and external partnersCoordinate domestic and international travel and manage expensesAnticipate executive needs, manage competing priorities, and support effective time managementOffice Management & OperationsOversee daily office operations, space management, access cards, and office suppliesPartner with facilities on maintenance, repairs, and workplace improvementsManage vendor relationships, contracts, and service qualityImplement and support health, safety, and workplace compliance initiativesCommunication, Collaboration & EventsAct as a liaison to ensure clear, timely communication across stakeholders and departmentsPartner with teams to support business initiatives and cross-functional collaborationSupport planning and execution of company events, town halls, and special projectsBuild strong, trusted relationships with internal and external partnersQualifications & Experience RequiredBachelor's degree in Business Administration, a related field, or equivalent practical experienceMinimum 5+ years of experience as an Executive Assistant supporting C-level Executives and/or VPsMinimum 3+ years of experience in an Office Manager or Office Administrator roleExperience working with diverse,



multicultural stakeholders across multiple time zonesProven ability to handle highly confidential information with discretionExcellent written and verbal communication skills (formal and informal)Strong organizational skills with the ability to multitask and prioritize effectivelyHigh proficiency with Microsoft tools, including Outlook calendaringEnergetic, adaptable, solutions oriented, and quick to learnPreferredExperience using SharePointExperience with global travel platformsWe operate with No Ego and No Arrogance.
We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses.
We find joy in our work and each other, actively seeking opportunities to inject fun into what we do.
Our hard and efficient work is rewarded with an above market total compensation package.
We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.Vantage is an Equal Opportunity Employer.Vantage does not accept unsolicited resumes from search firm agencies.
Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage.
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📌 Executive Assistant & Office Manager, Apac (Sydney)
🏢 Vantagedc
📍 Sydney