Job Description
Capital Build & Design – Wetherill Park NSW
We are a well-established construction and property development company based in Wetherill Park, looking for a reliable, organised and hands-on Administration & Operations Assistant to join our team on a full-time basis.
This is a varied role suited to someone who enjoys keeping things organised, taking ownership of tasks and being the person the team can rely on to make sure day-to-day operations run smoothly.
You will work closely with management and our internal team, as well as conveyancers, sales agents, rental agents, suppliers, insurers, IT providers and other external service providers.
Key responsibilities
Your responsibilities will include, but are not limited to:
Reconcile accounts, bank transactions, purchases and expenses in Xero, investigating discrepancies and maintaining accurate financial records
Process payroll accurately and on time, including maintaining employee payroll records and assisting with payroll-related queries
Arrange and maintain employee access for company software, including Build Logic, Dindo and In office
Liaise with external IT provider for all employee IT-related matters
Coordinate incoming and outgoing physical mail
Prepare and collate documentation required for Contracts of Sale
Coordinate the handover of documents, keys and relevant information to rela estate agents/purchasers
Maintain company registers including vehicle keys, uniform, property keys
Coordinate company vehicles, including registrations, servicing, CTP/Green Slips and insurance claims
Coordinate company insurance policies, renewals, records and claims
General office duties including photocopying, scanning,



filing and document distribution, general day-to-day office and kitchen upkeep
Liaise with rental agents and other external parties
Assist with the preparation of employment contracts and associated employment documentation
Prepare and manage utility applications, connections, transfers and cancellations
Provide general administrative and operational support to management and the wider team
About you
Minimum 2 years' administration experience
Current Australian driver's licence – essential
Previous experience with payroll and account reconciliations - essential
Robust organisational and time-management skills
Excellent attention to detail
Good written and verbal communication skills
Proficient computer skills and confidence learning current software and systems
The ability to manage multiple tasks and competing priorities
A proactive approach and the ability to follow tasks through to completion
The ability to work independently while also being a team player
A skilled, reliable and positive attitude
Strong record-keeping and document-management skills
Experience within construction, property development, property management or a similar industry will be highly regarded.
$65,000–$75,000 + Super, depending on experience
Full-time position based in Wetherill Park
Stable role within an established construction and property development business
Varied responsibilities with genuine ownership of day-to-day administrative and operational functions
Opportunity to work closely with management and gain broad exposure across construction and property development
Supportive and professional working environment

📌 Administration & Operations Officer (New South Wales)
🏢 Capital Build & Design
📍 New South Wales