Pearce IP has a full-time role for a capable Trade Mark and Patent Executive Assistant to work as part of our energetic and high-achieving Administration team, supporting our Trade Mark and Patent Attorney teams across Australia and New Zealand.
This role could be based on the east coast of Australia (preferably in Sydney or Melbourne) or in New Zealand (preferably in Auckland).
Working five days per week.Key responsibilitiesProcessing correspondence from clients and various IP offices including IP Australia, IPONZ and WIPOMaintaining accurate IP records and proactively managing critical deadlines and docketing activities in Pearce IP's management system (Foundation IP)Preparing and filing Trade Mark and Patent applications, as well as other prosecution-related correspondence via the IP Australia and IPONZ portalsDrafting and preparing correspondence and liaising with clients and associates on behalf of attorneysProviding general administrative and secretarial support services to Pearce IP's solicitors, attorneys and paralegalsBilling support, including preparing, finalising and distributing invoices, including through e-billing platforms, and responding to billing enquiriesAbout youMinimum two years' experience supporting IP professionals with trade mark and ideally patent prosecution workWell-developed analytical,



problem solving and decision-making abilitiesAbility to prioritise multiple tasks and manage deadlines across a high volume of matters and for multiple attorneysConfidence in direct client communications and peer-to-peer interactionsProficiency in Office 365Proficiency in Foundation IP (or Inprotech) and Actionstep or similar systemsA structured and highly organised way of working with a strong work ethic and exceptional initiativeBirthday leaveGenerous parental leaveStill birth and miscarriage leaveMenopause and menstrual leaveStudy supportLoyalty recognition: employees are provided with an additional week of annual leave each year after five years' employmentAbout usPearce IP is an award-winning specialist IP firm offering intellectual property lawyer, patent attorney and trade mark attorney services to a diverse client base, with many of our clients in the pharmaceutical, biopharmaceutical, biotech and other life sciences industries.
Our team is based across Australia and Current Zealand, and we develop, coordinate and execute local and multi-jurisdictional IP litigation strategies.
Pearce IP also provides services relating to regional and global business development activities and licensing deals, and drafts and prosecutes patent and trade mark applications around the world.
Pearce IP is committed to and celebrates a diverse and inclusive workplace.
We are a workplace where it is normal to see women in leadership and where pay equity is a given.
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📌 Trade Mark & Patent Prosecution - Executive Assistant (Melbourne)
🏢 Pearce IP
📍 Melbourne