Executive Officer / Business Coordinator
Ongoing Permanent Position | NSW Government
Sydney CBS based - Hybrid working
Salary paying between $116,981 – $129,492 plus
17.5% annual leave loading and flex time benefits
Executive Officer / Business Coordinator
Ongoing Permanent Position | NSW Government
Sydney CBS based - Hybrid working
Salary paying between $116,981 – $129,492 plus
17.5% annual leave loading and flex time benefits
Ethos BeathChapman is partnering with a NSW Government agency to appoint an experienced Executive Officer / Business Coordinator to support a diverse senior executive group.
This is an excellent opportunity for a polished, proactive and highly organised professional who enjoys working closely with senior leaders and taking ownership of priorities, deadlines and complex business activity.You will work closely with one Executive Director while supporting a wider executive team when required.
While the formal position title is Business Coordinator, the role operates much more like an Executive Officer position.
It is not heavily focused on traditional diary management and administrativetasks.
Instead, you will act as a central coordination point, ensuring priorities are progressed, deadlines are met, stakeholders provide required input and senior leaders remain across key actions and deliverables.
The role
Working closely with a senior executive and their leadership team, you will:
Coordinate priorities, workflows, actions and deadlines across multiple business areas




Track key deliverables and reporting requirements and proactively follow up outstanding actions
Coordinate and consolidate input from multiple stakeholders for briefs, reports and other executive-level deliverables
Assess incoming requests, determine priorities and use sound judgement around what requires escalation
Prepare and coordinate high-quality briefs, correspondence, reports, meeting papers and other documentation
Maintain oversight of competing priorities and ensure commitments are progressed within required timeframes
Build strong relationships with Directors, senior executives and stakeholders across the organisation
Provide selective diary, meeting and administrative support where required
Identify gaps, issues or potential problems before they reach senior leadership
Support improvements to business processes, administrative practices and ways of working
This role requires a high level of judgement and discretion and is accountable for ensuring work is delivered on time and to the expected quality.
About you
We are looking for someone who is confident, highly organised and comfortable working with senior people in a rapid-moving environment.
Experience as an Executive Officer,



Business Coordinator, Executive Coordinator, Business Manager or senior-level Executive Assistant
Strong experience supporting senior executives and leadership teams
Exceptional organisation and the ability to manage multiple priorities and immovable deadlines
A proactive, self-starting approach with the judgement to know what to resolve independently and what to elevate
Excellent attention to detail and the ability to identify errors, gaps or missing information
Polished written and verbal communication skills
Confidence engaging directly with Directors and senior executives
Experience preparing or coordinating briefs, reports, correspondence, meeting papers and executive documentation
The ability to work effectively where priorities change and processes may not always be clearly documented
A collaborative and adaptable approach when working across different teams and personalities
Experience within government, regulatory, legal, skilled services or another complex executive environment would be highly regarded
Experience handling sensitive and confidential matters
This is an ongoing permanent NSW Government position offering a salary of $116,981 – $129,492 + superannuation.If you are an experienced Executive Officer or Senior Business Coordinator who enjoys being the person who keeps priorities moving, anticipates what needs to happen next and ensures senior leaders have what they need, we would be keen to hear from you.
#J-*****-Ljbffr

📌 Executive Officer (New South Wales)
🏢 Ethos BeathChapman
📍 New South Wales