End Date: 6 months initially, with intention to extend to 18 MonthsDaily Schedule & OT estimate: 5 days/week, 8 hours/dayOther responsibilitiesManage complex calendars with a strong understanding of business prioritiesMaintain strict confidentiality for sensitive mattersInternal operations & communicationsManage Outlook distribution lists, Teams sites, and SharePointSupport employee lifecycle processes (onboarding and exits)Manage purchase and expense processes, ensuring policy complianceCoordinate vendor and visitor interactionsManage meeting preparation and follow-ups, including action trackingAssist with executive visits and ensure effective stakeholder communicationSupport team engagement initiatives and morale-building activitiesRhythm of Business (ROB)Coordinate ROB cadences and planning across stakeholdersSupport execution and continuous improvement of ROB processesCoordinate domestic and international travel logisticsPrepare detailed itineraries to maximize trip effectivenessEnsure compliance with travel policies and documentation requirementsCandidate RequirementsSkillsVerbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Strong ability to work independently and manage one's time.Strong ability to keep information organized and confidential.Strong ability in event planning.Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.Agility, previous experience from secure rolesfast paced experience - IT experience would be preferableSkills & QualificationsStrong communication, organization, and multitasking skillsAbility to work independently and manage time effectivelyHigh level of discretion and confidentialityExperience in event coordinationProficiency in Microsoft Office (Word, Excel, PowerPoint)6+ years of experience, preferably 7-8 years and experienced supporting executives
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📌 Executive Assistant (Sydney)
🏢 Adecco
📍 Sydney