Queensland Department of Education – Queensland
Brisbane Bayside State College is seeking an experienced, highly organised and customer-focused Administration Officer to join our administration team, to perform Enrolments and Accounts Receivable functions.
This is an opportunity to make a valued contribution to the college community through a role that combines administrative and financial responsibilities with meaningful interaction with students, families and staff.
To be successful in this role, you'll have excellent attention to detail, sound judgement and the ability to manage competing priorities while maintaining a qualified, approachable and welcoming manner.
If you're reliable, organised and committed to providing high-quality administrative support, we'd love to hear from you.
This position is being offered in a Temporary Part-Time capacity (0.83FTE), 60 hours per fortnight
About us:
Brisbane Bayside State College is a vibrant and inclusive learning community committed to excellence in learning, wellbeing and service.
We pride ourselves on creating a supportive environment for students, staff and families, and on delivering high-quality administrative and operational support that helps our school thrive.
The administration team plays a critical role in ensuring the efficient day-to-day operation of the college and in providing responsive, professional support to students, parents, carers and staff.
Your opportunity:
As the Administration Officer (Enrolments and Accounts Receivable) you will provide high-quality administrative and financial support to the college,



with a particular focus on student enrolments and accounts receivable processes.
You will be responsible for delivering efficient and accurate administrative services, maintaining student and financial records, and providing a high standard of customer service to internal and external stakeholders.
This role requires strong organisational skills, attention to detail, sound judgement and the ability to work effectively in a busy school environment.
Responsibilities:
Your responsibilities will include, but are not limited to:
process student enrolment applications and associated documentation in accordance with departmental policies and school procedures
maintain accurate student records and ensure enrolment information is entered and updated in relevant departmental systems
provide timely and professional advice and assistance to parents, carers, students, staff and community members regarding enrolment and administrative matters
undertake accounts receivable functions, including preparing invoices, receipting payments, issuing statements and monitoring outstanding accounts
follow up overdue accounts in accordance with departmental policies, procedures and school processes




assist with financial administration, reconciliations and recordkeeping to support the effective operation of the school
maintain confidentiality and ensure compliance with relevant legislation, policies, procedures and standards
contribute positively to a collaborative team environment and support school priorities and operational requirements.
Please refer to the Role Description for a full list of responsibilities.
About you:
The ideal applicant will demonstrate:
experience in administration, enrolments and/or accounts receivable functions
strong organisational skills and the ability to manage competing priorities
high attention to detail and accuracy in data entry, financial processing and recordkeeping
well-developed communication and interpersonal skills, with a strong customer service focus
the ability to work both independently and as part of a team
sound judgement, discretion and a commitment to confidentiality
the ability to use administrative and financial systems effectively, including Microsoft Office applications
experience using Microsoft Office and OneSchool Finance, or the ability to quickly learn
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
#J-*****-Ljbffr

📌 Administration Officer - Brisbane Bayside State College
🏢 Queensland Department of Education
📍 Brisbane