Mega Electrics AUS is a family owned and operated business established in ****.
We are a growing industrial and commercial electrical contracting business operating nationally across Australia.
With a strong reputation for delivering innovative, cost-saving solutions, we pride ourselves on tailoring outcomes to meet our clients' individual requirements.
At Mega Electrics, you'll be part of a friendly, supportive team working in a dynamic and challenging environment, where collaboration, quality and continuous improvement are valued.
About the Role
We are seeking an experienced and highly organised Project Administrator to support the successful delivery of our projects.
This is a full time position, providing critical administrative and operational support to project teams, and senior management, in accordance with company policies and ISO **** (Quality Management) and ISO ***** (Work Health & Safety) requirements.
You will be responsible for coordinating workflows, supporting project scheduling, managing and maintaining accurate project documentation and records, and acting as a key point of contact for internal and external stakeholders, ensuring compliance with established quality, safety, and governance procedures.
Key Responsibilities
Assist with scheduling labour and resources using SimPRO (or other company systems)
Monitor and manage pending, in-progress and completed jobs
Support project scheduling activities, including updating programs and tracking milestones.
Support cost tracking, invoicing and claims preparation as directed
Maintain project cost records and assist with monthly reporting
Create and maintain workflows, documentation, registers and databases
Manage document control systems, including correspondence, drawings, RFIs, variations, and approvals.
Assist in the preparation and distribution of project reports, progress updates, and dashboards.
Ensure version control, traceability, and auditability of project documents.
Act as a central contact point for project participants, suppliers and contractors
Assist with purchase orders,



subcontractor documentation and supplier onboarding
Book site inductions and manage operational documentation
Track expenses and assist with purchasing, including purchase orders and work orders
Support fleet, equipment and office resource coordination
Assist with quality assurance, ensuring deliverables meet client and compliance requirements
Support operational discussions and process improvements
Liaise with HR, accounts and internal teams to ensure smooth project delivery
Ensure compliance with WHS, environmental, quality and company policies
To be successful in this role, you will bring:
5 years' experience in a project administration role
Strong attention to detail and excellent organisational skills
Exceptional time management and the ability to prioritise competing tasks
Strong verbal and written communication skills
A proactive, solutions-focused approach with the ability to work autonomously
Proven ability to build positive working relationships at all levels
Strong customer service ethic and team-oriented mindset
Commitment to safety, quality and ethical conduct
Skills & Qualifications
Strong knowledge of Microsoft Word, Excel and Outlook
Experience using SimPRO (or similar project management systems)
Understanding of policies and procedures
Secondary qualification in Business (Desirable)
Experience in industrial, construction or project based contracting environments (Desirable)
Basic understanding of project financial processes
What We Offer
Full-time employment with a well-established national business
Supportive, family-owned company culture
Opportunity to contribute to meaningful projects and process improvements




Inclusive workplace that values diversity and equal opportunity
Only shortlisted applicants will be contacted.
Mega Electrics AUS is an Equal Opportunity Employer.
Summary:
The Project Administrator plays a crucial role in the Building & Construction industry, ensuring the smooth operation of projects from inception to completion.
Based in Fairfield, Victoria, this permanent full-time position involves coordinating project activities, managing documentation, and supporting project managers to deliver high-quality outcomes on time and within budget.
The ideal candidate will contribute to the overall success of the organisation by facilitating effective communication and organisation across various teams.
Responsibilities:
Assist in the planning and execution of construction projects, ensuring adherence to timelines and budgets.
Maintain accurate project documentation, including contracts, reports, and correspondence.
Coordinate meetings, prepare agendas, and take minutes to ensure effective communication among stakeholders.
Monitor project progress and provide regular updates to project managers and team members.
Support the procurement process by liaising with suppliers and subcontractors.
Assist in the preparation of project proposals and bids.
Ensure compliance with health and safety regulations and company policies.
Facilitate the onboarding of new team members and provide training on project management tools.
Qualifications:
Bachelor's degree in Construction Management, Business Administration, or a related field.
Proven experience in project administration or a similar role within the building and construction industry.
Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
Excellent communication skills, both written and verbal.
Proficiency in project management software and Microsoft Office Suite.
Attention to detail and a proactive approach to problem-solving.
Knowledge of health and safety regulations in the construction industry.
#J-*****-Ljbffr

📌 Project Administrator (Melbourne)
🏢 Mega Electrics
📍 Melbourne