Job Description

Employment Type: Fixed-term contract with a view to permanency

n

Hours: Part-time (0.8 FTE) to Full time

n

NFP Salary Packing upto $18,550

n

Applications: Applications will be reviewed as received, and the position may be filled prior to the closing date if a suitable candidate is identified.

n

About the Role

n

Join a growing, purpose-driven organisation dedicated to advancing mental health through education, research and clinical services.

n

We are seeking an experienced and highly organised Finance Officer to join our growing Finance team. Reporting to the Finance Manager, you will play a key role in supporting the Institute's financial operations through the delivery of accurate payroll, accounts payable, reconciliations, and financial administration functions.

n

This position offers an excellent opportunity to contribute to a dynamic and expanding organisation while working collaboratively with colleagues across our academic, clinical and research divisions.

n

As Cairnmillar prepares to implement a new finance system, the successful candidate will have the opportunity to participate in this exciting project and contribute to ongoing process improvements.

n

Key Responsibilities

n

Your responsibilities will include:

n

n
- Process fortnightly payroll for 150+ employees, including salary packaging, superannuation, and entitlements.
n
- Manage accounts payable end-to-end, including invoice entry, payments, remittances, and receipts.
n
- Maintain daily bank feeds and reconcile transactions.
n
- Process client payments in clinic and student management systems.
n
- Complete annual payroll reconciliation and ensure Tax Ready compliance.
n
- Manage invoice, payment, and student-related queries.
n
- Record and receipt donations.
n
- Administer corporate credit card transactions and monthly statements.




n
- Manage accounts receivable and follow up outstanding amounts.
n
- Process student fees and manage payment plans.
n
- Investigate and resolve receivable discrepancies.
n
- Post general journals to the general ledger.
n
- Reconcile superannuation, PAYG withholding and salary packaging transactions.
n
- Perform monthly general ledger and bank reconciliations.
n
- Provide information and reporting to internal stakeholders.
n
- Prepare monthly cashflow statements.
n
- Maintain the fixed asset register.
n
- Provide administrative support as required.
n
- Assist with special events.
n
- Undertake other duties as directed.
n

n

For a full list of responsibilities, please refer to the Position Description.

n

About You

n

To be successful in this role, you will bring:

n

n
- Current Police Check and Working with Children Check
n
- Proficient in MYOB, Excel and Payroll, HRIS systems, preferably Employment Hero
n
- Strong understanding of organisational financial processes
n
- Minimum five years' experience in accounting or bookkeeping
n
- Experience processing payroll for 100+ staff
n
- High accuracy and attention to detail
n
- Strong communication and interpersonal skills
n
- Ability to maintain confidentiality
n
- Degree or qualification in Accounting or Finance
n
- Experience in NFP, including acquittal reporting would be advantageous.
n

n

About Cairnmillar Institute

n

For more than 65 years,



The Cairnmillar Institute has been a leading not-for-profit organisation dedicated to improving mental health through education, research, and clinical practice in psychology, counselling, and psychotherapy.

n

Today, Cairnmillar is one of Australia's largest educators of postgraduate psychologists and counsellors. In addition to our education programs, we provide a broad range of clinical services across four Melbourne locations: North Melbourne, Hawthorn East, Dandenong and Melbourne CBD, as well as through remote service delivery.

n

Why Join Cairnmillar?

n

At Cairnmillar, we value our people and foster a supportive, inclusive and purpose-driven workplace. We offer:

n

n
- The opportunity to make a meaningful contribution to mental health and wellbeing.
n
- A supportive and collaborative finance team environment.
n
- Genuine opportunities to contribute to process improvement and system implementation projects.
n
- A strong focus on employee wellbeing.
n
- Salary packaging benefits.
n
- Access to our Employee Assistance Program (EAP).
n
- A friendly and welcoming workplace culture.
n
- A commitment to diversity, inclusion and equal opportunity employment.
n

n

Child Safety and Employment Screening

n

Cairnmillar Institute is committed to child safety and has zero tolerance for child abuse.

n

The successful applicant will be required to obtain and maintain:

n

n
- A satisfactory National Police Check.
n
- A valid Working with Children Check.
n
- Satisfactory reference checks.
n

n

Our Values

n

At Cairnmillar, we are guided by the values of:

n

Collaboration | Compassion | Integrity | Professionalism | Respect

n

We seek people who demonstrate these values in their work and interactions every day.

📌 Finance Officer (Victoria)
🏢 The Cairnmillar Institute
📍 Victoria