Job Description

ACJP Administration Officer - Shepparton n

Victorian Aboriginal Legal Service – Preston VIC

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$69,800 - $69,800 a year

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7d ago , from Victorian Aboriginal Legal Service

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- $69,800 + super + salary packaging (pro-rata)
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This is an Aboriginal and/or Torres Strait Islander designated position, classified under Section 12 Special Measures of the Equal Opportunity Act 2010.

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The Victorian Aboriginal Legal Service (VALS) is an Aboriginal Community Controlled Organisation (ACCO) and the state’s only specialist legal and support service dedicated to Aboriginal and Torres Strait Islander people.

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Established in 1973, VALS provides culturally safe legal advice and representation across criminal, family, civil, and human rights law, youth justice, and specialist litigation.

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Our broader supports include a 24/7 Custody Notification Service, transitional housing for women exiting custody, family violence programs, one‑to‑one client support, and community legal education.

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We are committed to diversity, equity and inclusion. Applicants from Aboriginal and Torres Strait Islander backgrounds, LGBTISBQ communities, and diverse cultures are strongly encouraged to apply.

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We welcome requests for adjustments throughout recruitment and employment to ensure accessibility and support.

About: Aboriginal Community Justice Panel n

The Aboriginal Community Justice Panel (ACJP) is a statewide Aboriginal-led program supporting Aboriginal people navigating the justice system through culturally grounded advocacy, system navigation, and community-led responses.

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For more than 30 years, the Aboriginal Community Justice Panel have provided critical support to Aboriginal people in police custody across Victoria.

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The program operates 24 hours a day, seven days a week across 14 service areas (with the expansion of the volunteer model to 19 service areas)



and has historically relied on a largely volunteer workforce to deliver timely cultural, wellbeing support, legal, and practical assistance at points of police contact.

Role Summary n

The Administration Officer provides general administrative and data support to the local ACJP Site Coordinator and ACJP Workers to enable effective and compliant service delivery.

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The role focuses on routine data entry, record keeping, scheduling and reporting tasks, operating under the direction and supervision of the Site Coordinator. The position requires a high level of accuracy, reliability and confidentiality, with limited independent decision-making.

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The Administration Officer supports the integrity of ACJP data and reporting by ensuring call-out records, service data and administrative documentation are completed, entered and maintained in accordance with established guidelines and timeframes.

Key Responsibilities Administrative Support n

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- Provide general administrative support to the ACJP Site Coordinator, including scheduling meetings, managing calendars and preparing minutes.
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- Assist with coordination of routine meetings and administrative activities as directed.
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- Maintain orderly and accurate administrative records in line with ACJP requirements.
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Data Entry & Record Management nn
- Support ACJP Workers to complete call-out data sheets for every shift, ensuring required information is captured.
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- Input call-out data sheet information into the relevant data management system on a weekly basis.
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- Ensure data is entered accurately, completely and in accordance with data collection guidelines.




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Reporting Support nn
- Support the ACJP Site Coordinator to review service data and prepare required reports.
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- Assist in the preparation of reports for the CEO, ACJP Executive Committee and funding bodies as required.
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- Ensure reporting deadlines are met, and documentation is complete and auditable.
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Coordination & Compliance nn
- Work under the supervision of the Site Coordinator, following established processes and procedures.
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- Maintain confidentiality of all clients, service and workforce information.
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- Escalate data or administrative issues to the Site Coordinator as required.
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About You – Essential Requirements nn
- Demonstrated experience in administrative or data entry roles.
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- Strong attention to detail and accuracy in data handling and record keeping.
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- Ability to follow established procedures and work effectively under supervision.
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- Basic understanding of data systems and reporting requirements.
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- Good organisational and time management skills.
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- Ability to maintain confidentiality and handle sensitive information appropriately.
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- Understanding of, or willingness to work within, culturally safe and community-controlled service environments.
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Qualifications & Mandatory Checks nn
- Relevant qualifications and/or experience in administration or office support.
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- Current Employee Working with Children Check.
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- National Criminal History Check.
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- Proof of right to work in Australia.
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What We Offer nn
- 17.5% Leave Loading
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- 5 additional days of annual leave on top of the standard 20 days
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- Generous salary packaging up to $15,900 via Maxxia
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- Opportunity to work alongside a passionate, culturally committed team
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- Ongoing career development and training opportunities
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- A supportive, inclusive, and culturally safe workplace environment
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📌 ACJP Administration Officer - Shepparton (Victoria)
🏢 Victorian Aboriginal Legal Service
📍 Victoria