Job Description

Experienced Bookkeeper - Multi-Site Retail Business n

Robinsons Bookshop is looking for an experienced, commercially minded Bookkeeper to join our team and take ownership of the day-to-day financial administration of our growing multi-site retail business.

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This is not simply a data-entry role .

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We are looking for someone who is experienced, organised and financially street-smart - the kind of person who can look at a transaction, reconciliation or report and instinctively recognise when something doesn't quite make sense.

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You will be working closely with management across our bookstore operations and will play an important role in maintaining accurate, timely and reliable financial information.

The Role n

This is a permanent part-time position working approximately 20 hours per week, across five days - approximately four hours per day .

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Your responsibilities will include:

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Daily and weekly bookkeeping across a multi-site retail business

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Bank and credit card reconciliations

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Accounts payable and supplier reconciliations

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Reviewing supplier invoices, credits and payment allocations

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Maintaining accurate records within Xero

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Investigating discrepancies and resolving reconciliation issues

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Preparing and maintaining financial and management spreadsheets

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Working extensively with Microsoft Excel

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Assisting with cash-flow and working-capital reporting

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Supporting month-end accounting processes

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Maintaining clean, accurate and well-organised financial records

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Liaising with store managers, suppliers and management where information needs to be clarified

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Identifying errors, unusual transactions or process weaknesses rather than simply processing what is put in front of you

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Helping us continually improve our bookkeeping and financial administration systems





What We're Looking For n

We are particularly interested in someone who has spent several years actually doing bookkeeping in a real operating business and understands that things don't always arrive neatly packaged.

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You will ideally be:

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An experienced Bookkeeper with solid practical accounting knowledge

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Highly competent using Xero

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Very strong in Microsoft Excel

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Comfortable working with formulas, reconciliations, data sets and financial schedules

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Exceptionally accurate and organised

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Comfortable investigating transactions until the numbers reconcile

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Able to recognise when something looks wrong and confident enough to ask questions

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Commercially minded and able to understand the story behind the numbers

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Able to prioritise your workload without requiring constant supervision

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Reliable, accountable and comfortable taking ownership of your work

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Confident communicating with managers, suppliers and other team members

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Someone who enjoys improving systems rather than simply accepting inefficient processes

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Experience within retail, inventory-based businesses or multi-location businesses would be highly regarded.

Excel Skills Matter n

Excel is an important part of this position.

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We are looking for someone who is genuinely comfortable working in spreadsheets rather than someone who simply lists Excel on their résumé.

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You should be confident working with functions such as:

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SUMIFS

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Filters and data sorting

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Basic data analysis and exception reporting

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More advanced Excel skills will be highly regarded.

The Person We're Looking For n

Technical skills matter, but mindset matters just as much.

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We want someone who is practical, curious and street-smart with numbers .

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If a supplier account is out by $2,000, you don't simply carry the difference forward - you want to know why.

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If a payment has been allocated incorrectly, you follow the trail.

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If a spreadsheet doesn't reconcile, you keep working through it until you understand the reason.

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And if you see a better way of doing something, we want you to tell us.

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You will be joining a business that is actively modernising its systems, improving its financial disciplines and building stronger management information across the organisation.

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For the right person, this is an opportunity to become a trusted and valued part of that journey.

Hours n

Approximately 20 hours per week

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5 days per week × approximately 4 hours per day

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The consistency of working across five days is important to us because it allows our financial records, supplier accounts and reconciliations to remain current throughout the week.

About Robinsons Bookshop n

Robinsons Bookshop is an established Victorian independent bookseller operating multiple bookstores and associated retail operations.

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We are passionate about books, customers and building a strong Australian retail business for the future.

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Behind every great retail business, however, must be outstanding financial disciplines - and that is where this role becomes particularly significant.

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Brightside Disability Suppport & Respite

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📌 Experienced Bookkeeper (Victoria)
🏢 Robinsons Bookstores
📍 Victoria