Job Description

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We are seeking an experienced and dependable Administration & Service Coordinator to join our growing, commercial business.

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This hands-on and varied role will see you coordinate jobs, communicate with customers and help keep our daily operations running smoothly.

Key responsibilities n

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- Manage inboxes and respond to customer enquiries and work requests
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- Enter jobs into our job-management system accurately
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- Schedule appointments, recurring maintenance and urgent call-outs
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- Liaise with customers, technicians, suppliers and contractors
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- Review and organise technicians’ reports, receipts, photos and completion notes
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- Prepare reports and upload documents to customer portals
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- Enter supplier invoices and allocate costs to the correct jobs
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- Reconcile supplier invoices and monthly statements
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- Review weekly timesheets and follow up missing information
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- Provide general administrative support to management and the technicians
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About you n

You will ideally have:

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- Experience in administration, scheduling, service coordination or customer service
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- Robust organisational and time-management skills
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- Excellent attention to detail and accurate data-entry skills
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- Professional written and verbal communication
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- Confidence dealing with customers, suppliers and technicians
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- Experience with job-management or scheduling software
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- Good knowledge of Microsoft Outlook, Word and Excel
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- The ability to work independently and manage changing priorities
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- A positive attitude and willingness to learn
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📌 Administration Assistant (Victoria)
🏢 Clean Air Filtration
📍 Victoria