Job Description

Business Administration Officer
n Cleared Recruitment is supporting a leading global organisation within the aerospace and defence sector in the search for a Business Administration Officer to join their Sydney team.

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This is a great opportunity for an organised and proactive administrator looking to work in a fast-paced corporate environment supporting senior leadership and day-to-day office operations.

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About the Role

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You will provide business and administrative support across the Sydney office, working closely with the CEO, senior managers and internal teams to ensure smooth day-to-day operations.
n This is an initial 3-month contract opportunity with strong potential to transition into a permanent position. The role is based full-time onsite, 5 days per week, in Botany.

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Key Responsibilities

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- Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current of necessary company news and information
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- Managing CEO and Senior Managers diary, travel bookings and expense claims
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- Provide assistance to the Senior Managers as necessary including travel bookings
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- Ensuring all approved Company subscriptions are current
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- Ensuring all customer invoices are paid within trading terms
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- Coordinate special events and functions for the organisation
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- Perform reception duties.



Being the initial point of contact for visitors and play an key part in setting a positive first impression
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- Provide support to, and perform, the required activities of the of the various business units
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- Ensure time requirements are met for processing purchase requests on SAP
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- Assist with the compilation of reports as required by the Company
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- Provide support to meetings and hospitality activities as required
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- Attend meetings, taking notes/formal minutes as required and report back to the Senior Management Team
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Skills & Experience

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- Previous experience in administration, office support, executive assistant, or business support roles
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- Strong organisational and time management skills
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- Excellent communication and stakeholder engagement abilities
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- Ability to manage multiple priorities in a busy environment
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- Experience with SAP or similar systems is highly regarded
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- Defence, government, engineering, or professional services experience is advantageous
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Requirements

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Due to the nature of the work and the requirement to undergo a Defence security clearance, applicants must be Australian Citizens.

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We are committed to building diverse and inclusive workplaces and strongly encourage applications from veterans and candidates from all backgrounds.

📌 Business Administration Officer (New South Wales)
🏢 Cleared ICT
📍 New South Wales